Acquistions Serials Task Group Minutes

November 3, 2006

Present: Pamela Bluh, Michelle Flinchbaugh, Mary Gilbert, Kevin Pothier, Yalan Qi
Absent: Ted Kruse

The Acquisitions Serials Task Group (ASTG) was called by Mary Gilbert for its first meeting; the TG met at Bowie State University at 9 am.,11/3/06.

Business Conducted:

Michelle Flinchbaugh was elected chair.

Mary Gilbert reported on the Task Group Chair's meeting, and the group discussed the USMAI Consortium of Libraries Organization and Procedures Manual, including p. 4; Procedures for Task Groups. Group made the following decisions:

• Yalan will set up a reflector for the group: astg@itd.umd.edu
• Mary Gilbert will send information for web page to Yalan, and Yalan will work on setting up web page for the TG.
• Information will include list of members; the charge; place for USMAI acquisitions and serials community to make requests; link to EDI

The TG discussed the charge of the committee.

EDI:

The following schools have expressed interest or are in the process of implementing EDI ordering and/or invoicing:

• UMLaw
  • Would like EDI invoicing with Hein
  • Would like EDI ordering with Yankee Book Peddler (YBP)
    
    
• TU and UMBC
  • EDI ordering with Blackwell North America (in process)
    
    
• Bowie
  • Would like EDI ordering with Ambassador
    
    
• Eastern Shore
  • Would like EDI ordering with Blackwell North America St. Mary's
  • Have tested EDI ordering with YBP

Training needs:

• Yalan arranged training for Frostburg, and opened up training to all other members of USMAI
• Next training session, Dec. 15, at UMCP

To do:

• Yalan will work on posting documentation for EDI ordering and invoicing on the EDI page, and will link ASTG web page to this documentation.
• Yalan will send url to TG on the EDI survey
• TG will look at 2 versions of ITD's planning document in order to identify what is still outstanding with Acquisitions and Serials
  • TG will discuss this by email; may need to divide sections of the planning documents among the group
• Michelle will send email to COIALL about the new TG, with information about web page, where to send concerns, questions or requests relating to Serials and Acquisitions
• Next meeting, February 2, 2007, at Bowie
• Send any agenda items to Michelle before ALA

The TG adjourned at 10:30.

--Mary Gilbert
11/03/2006
Updated 11/17/06

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