Acquisitions Serials Task Group

February 23, 2007 Meeting

Attendees: Kevin Pothier, Pamela Bluh, Michelle Flinchbaugh, Mary Gilbert, Yalan Qi, Ted Kruse, Joe Storey

1. Established liaisons with other USMAI groups
   
   1. E-Content Task Group - Ted Kruse
   2. CDC - Michelle Flinchbaugh
      
      
2. Next Meeting, April 13, 9 am at Bowie State
   
   
3. Consolidation of Serials Records
   There was a major concern about the time involved in moving payment, order and subscription records on electronic and microform records to print records as required by the single serial record regardless of format policy. Towson has started combining titles listed in Science Direct and reported the process was slow and was a task for a relatively experienced staff memeber. It was also unclear if and when all libraries within USMAI would complete moving their records. The problem is two fold: a. identifying which records to combine and b. the effort involved in manually moving the payment, order and subscription records.
   
   Wilma Bass and Vicki Sipe from CPC reported that the group's initial intent with the single record policy was to focus on new titles only. They realized combining existing records would be time consuming. Some preliminary work on automating the process has been done. The CONSER recores would be purchased from an outside vendor, loaded into USMAI and the deduping process would combine bibliographic records and move the payment, order, subscription, and item records to the preferred record. It is hoped this process would solve some of the many duplicate records, but will very likely still require a significant time-commitment for manual clean-up. This solution needs programming work and the purchase of CONSER records.
   
   ASTG decided to recommend to the library Directors that resources be dedicated to the clean-up of the legacy serial records.
   
   
4. ITD update
   One of the ITD main priorities is upgrading to version 18 using upgrade express. The decision to stay with a single administrative record or change to separate administrative records for each campus has not been made and maybe delayed until after the version 18 upgrade. The administrative record choice of single or multiple seems to be closely tied to Patron Direct Queue (PDQ) functionality. The current target date for version 18 is July.
   
   
5. Testing version 17/18
   The group will do some testing but probably will not develop elaborate testing scenarios. The cheat sheets for the serials/acquisitions functions will be updated
   
   
6. Other discussions
   Work is progressing on a new book list. There are specs for it going out to campuses. Wilma Bass and Vicki Sipe encourage acquisitions people to look at the specs to insure that they will work for their campuses.

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