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University System of Maryland and Affiliated Institutions
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Acquisitions Serials Task Group
Friday, February 1, 2008
Present: Beth Guay (CP), Mary Gilbert (TU), Pamela Bluh (ML), Ted Kruse (UB), Angie Ohler (CP), Martha Zimmerman (SU), Stephen Douglas (HSL), Yalan Qi (ITD); Michelle Flinchbaugh (BC) - by phone
Michelle was unable to attend in person due to weather. Mary convened the meeting and introduced Beth.
Yalan reported on developments at ITD. There are a number of things related to Acquisitions and Serials which require immediate attention including a missing budget field that was reported by BC and SM. Service packs will be installed with the expectation that will correct the problem. EDI invoicing with EBSCO is in the process of being implemented for UB and EDI ordering with YBP will be tested for ML. BC and TU are waiting for EDI invoicing with Blackwell to be completed. Campuses will soon be contacted to prioritize the new features in version 18. ITD is actively working on a number of bib loaders. A thorough review of the Rx reports is needed. Yalan reminded the group that her role is to provide technical support to the task group.
The Serials Record Study Group report on merging legacy duplicate serial records has been completed and was submitted to the Council of Library Directors (CLD) on February 1, 2008.
There was discussion on the topic of creating campus liaisons and contacts for acquisitions and serials. Martha offered to find out a bit more about the CPC liaison program.
The group finalized the work plan and resolved some outstanding questions about training. Angie prepared a survey for those who attended the January training session and she will send out the results of that survey soon. Finding ways to provide training, other than in person workshops might be an option. The work plan will be submitted to the CLD.
The task group discussed the need to convene a sub-group to deal with reports and questioned whether the timing for such a group is right, considering the staffing difficulties at ITD. Rather than form such a group immediately, it was decided that some additional study was needed. The report of the Statistics Task Group should be reviewed. Angie would like to receive the names of staff involved in collection management and/or collection development in each library in order to poll them to find out what sort of reports they might need.
The task group has, in the past, held an annual forum. Is this still desirable and if so, when and where should it be held and what should it cover? The survey results from the January training session might help establish the necessity for the forum.
The members of the task group felt that developing the wiki was associated with a steep learning curve. Steve suggested that it might be more advantageous to use Google Docs, which is easier to use and can be implemented without the need for training. He will send out a link to some documentation he has posted to Google Docs.
The meeting adjourned at 11am.
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