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The minutes of the 4/24/09 meeting were approved.
Reports
ITD
Yalan reported that ITD is moving into Phase II of the ALEPH password project. After October 1st ITD will no longer support resetting of passwords for group accounts and task manager access will be imbedded in userids. There will be different permission levels for task manager to limit access to sensitive information.
As USMAI’s contract with Ex Libris ends 9/15/13, Yalan again encouraged us to think about data cleanup in preparation for a move to a new system.
Ted Kruse has asked that the currency list be updated. While Yalan will make the changes requested, she pointed out that the currency tables are not currently maintained. We agreed to poll the COI about the need for foreign currency conversions.
Reports Subgroup
Angie reported that the vendor performance report was ready to present to ITD. It was suggested that Ted be asked to help test it.
Michelle is working with Mark to understand how the order history report can be better used and is developing an Access shell to read it.
The next report the subgroup will work on is a collection management report.
ECCC
Randy reported that while the first task the ECCC had been assigned was to vet the language for the Licensing Database, there seemed to be a desire by CLD to move toward system-wide cooperative collection development. Anticipating this trend, the ECCC is working on documentation to describe the life-cycle of eBooks and eJournals. Angie added that CP has a consultant reviewing and negotiating licenses, that Laura and Mike have started programming the licensing tool, and that the RSTG had approved the interface. When some of the consortial licenses are entered into the tool, campuses will be trained on entering their own licenses.
EDI vetting/ Policy changes
Because of our charge from CLD to vet EDI requests and the confusion that resulted from the change of frequency of the journal claims report, we agreed that we needed to develop a procedure for making policy changes and create a space on our website to track the progress of changes. We agreed to continue our discussion by email, reach a consensus, and post the results on the website by the next meeting. Michelle proposed changes to the material type and material format drop-downs, and we agreed to use this proposal to test the new system.
Forum
Our annual forum will be held on October 30th at UMBC. Suggested presentations include reports on:
Steven will request funding from CLD and send a preliminary announcement to the COI.
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