Aleph Version 16 Task Group

University System of Maryland and Affiliated Institutions

Patron address in Catalog "My Account." PAC/CIRC will work together via email.
1. address flip–needs more testing
2. message and wording
PPH. PAC/CIRC will work together via email to identify screens/issues
1. message and wording
2. function problems
3. remove "Acq Status" message from summary screens
Circ on the fly (full records?)
1. fix as in 15
2. required fields?
3. shared?
4. Can't be edited
5. permission issue?
Acquisitions created template
Difficulty moving items, etc. ACQ/CAT swat?
Nav Map Display/list 800 lines ACQ/CAT
1. can't see all records (res)
2. see loan details
Items history CAT/CIRC/SERACQ
1. doesn't contain info or record changes
2. restore?
3. delete recorded instead of move
Search Issues CAT/CIRC/SERACQ
1. time out/filters (look at EL docs)
2. elipses
3. defaults?
Call # Normalization. All-ITD fix
Suppress. CAT/RES/PAC 01/3X
Reserves–Indexing Client PAC CIRC/ITD/PAC/CAT
1. Res has separate index (Young needs to send reserves indexing information to Marlene)
2. searching?
Reserves OPAC display function PAC/CIRC
Display of records/duration of semester
HOL records ACQ/SER/CAT
Client display. Training
1. Young is working on how permissions work with HOL
Permissions issues. Work with John C. later in phase ii (Oct/Nov)
Task Manager
1. some changes
2. multi–login–permission

PARKING LOT ISSUE: patron privacy vs. personal information available from CIRC in nav map.

ALEPH RXs can now be "marked for enhancement" to facilitate keeping track of issues to be considered for enhancement process.

Jean will send message on Wednesday, Oct. 6 announcing that phase 2 testing will formally begin on Oct. 11
Jean will put tables on website and put RX link on top page.
Each area will do release notes and these will be sent out by ITD librarians Messages will go to COIs and campus contacts
Jean will send out general release notes and re-explain testing/communication environment.
Jean will send av16 group a list of who is on various COIs
On Oct. 11 RX will begin going to COI's
Jean mentioned that she would meet with each area coordinator to discuss v16

Communication – it was suggested that someone create a Glossary

SerAcq considering a virtual "orientation" now for testers and then train-the-trainer event in November.
AV16-D people will prepare cross modular search training and documentation.
Celia will follow–up on InterWise sessions and suggests that we assess EL's training.
We agreed to work on how we present our existing documentation from the AV16 page. We agreed that a "getting started" strategy with a list of documentation in order of "usefulness" for self learning purposes would be helpful. We proposed to organize the resources: web guide, then EL documentation, then HU documentation, then local practice documentation (SerAcq is updating its cheatsheet). Jean will work on it and send the group a draft. Our goal is to have documentation available by mid-November.
Jean mentioned that we should let ITD know if there is any documentation we need

Next meeting is at Jean's on October 22, 9-12 am.