Aleph Circulation User Privileges (Version 16)

USMAI	Staff Privileges
1. All Functions
1.01 All sub-functions
2. General
2.01 Set Station Identification
3. Navigation Map
3.01 All Sub-Functions					circ4
3.02 Handle item (Show, Move)
3.03 Show loan
3.04 Handle order (Show, Move)
3.05 Handle subscription (Show, Move)
4. Acquisitions
4.01 Acquisition sub-functions
4.02 Display Orders Index
4.03 New and cancelled order index
4.04 Display list of orders
4.05 Display order
4.06 View order summary information
4.07 Update orders
4.08 Update order which is not NEW
4.09 Delete orders
4.10 Display list of claims
4.11 Order - Claim - Display
4.12 Order - Claim - Update
4.13 Delete Claim
4.14 View order's log
4.15 Update order's log
4.16 Display budgets linked to order/invoice
4.17 Update budgets linked to order/invoice
4.18 Display list of arrivals
4.19 Display arrival
4.20 Update arrival
4.21 Delete arrival
4.22 Print order arrival slip
4.23 Get vendor information
4.24 Change invoice number
4.25 Display general invoice
4.26 Update general invoice
4.27 Delete general invoice + budget debits
4.28 Update "Ready to be paid" general invoice
4.29 Update "Not ready to be paid" general invoice
4.30 Invoice, general – Update "Preliminary…
4.31 Invoice, general – Update "Approved…
4.32 Update "FRS authorization given" gene…
4.33 Update "Payment authorization given"…
4.34 Update "Paid" general invoice and/or…
4.35 Display general invoice and list of …
4.36 Display list of invoices
4.37 Display item debits
4.38 Update item debits
4.39 Delete item debit
4.40 Assign budget for the invoice
5. Quick cataloging
5.01 Quick cataloging (items, acq)
6. Serials
6.01 All subfunctions
6.02 Group – Display list
6.03 Group – Update line
6.04 Group – Delete line
6.05 Group – Arrive
6.06 Item unarrive
6.07 Patterns – Display list
6.08 Pattern – Display
6.09 Pattern template
6.10 Pattern – Update
6.11 Pattern – Delete
6.12 Pattern Level–X – Display list
6.13 Pattern Level–X – Display
6.14 Pattern Level–X template
6.15 Pattern Level–X – Update
6.16 Pattern Level–X – Delete
6.17 Pattern Level–X – Expected schedule
6.18 Open all items
6.19 Display schedule record
6.20 Update schedule record
6.21 Delete schedule record
6.22 Open schedule information
6.23 Retrieve copy list
6.24 View copy
6.25 Retrieve item list
6.26 Item arrival
6.27 Item unarrive
6.28 Display claim list
6.29 Display claims
6.30 Send claims
6.31 Register vendor's reply
6.32 Delete claims
6.33 Retrieve HOL record list
6.34 HOL record – Retrieve/Create HOL record
6.35 Link subscription to HOL
6.36 Unlink subscription from HOL
6.37 Retrieve routing lists
6.38 Create routing list
6.39 Display routing list
6.40 Delete routing list
6.41 Retrieve list of routing groups
6.42 Display member information
6.43 Update member information
6.44 Delete member
6.45 Print route list members
6.46 routing list – return issue
6.47 Remove user from routing list
7. Subscription
7.01 All subfunctions
7.02 Display subscriptions
7.03 Update subscriptions
7.04 Delete subscriptions
8. Vendor Maintenance
8.01 All subfunctions
8.02 Add vendor to subscription
8.03 Display vendor
8.04 Update vendor
8.05 Delete vendor
8.06 Display sub vendor
8.07 Update sub vendor
8.08 Delete sub vendor
9. Budget Maintenance
9.01 All subfunctions
9.02 Display budget lists
9.03 Display budget balance
9.04 Transfer budget
9.05 Display budget
9.06 Update budget
9.07 Delete budget
9.08 Display budget balance (ordering unit…
9.09 Display budget (ordering unit level)
9.10 Update budget (ordering unit level)
9.11 Delete budget (ordering unit level)
10. Budget Usage
10.01 Display list of budget transactions
10.02 Display budget transaction
10.03 Assign budget transaction
11. Currency utilities
11.01 All subfunctions
11.02 Display currencies
11.03 Update currency
12. Cataloging
12.01 All subfunctions
12.02 Local cataloging functions
12.03 Retrieve and view record
12.04 Send record to server
12.05 Send record to remote server
12.06 Delete record on server
12.07 View list of Holding Records
12.08 Overview Tree – Move (set in BIB)
12.09 Overview Tree – Move subscriptions
12.10 Overview Tree – Move orders
12.11 Overview Tree – Move items
12.12 Overview Tree – Move BIB record
12.13 Overview Tree – Move HOL record
12.14 Overview Tree – Move ADM record
13. Search Navigation Map
13.01 Delete document record
13.02 Correct headings
13.03 Heading – Choose heading for correction
13.04 Correct display
13.05 Heading – Update heading's display text
14. Items Control
14.01 All subfunctions
14.02 Display items list	circ1	circ2	circ2.5	circ3	circ4
14.03 Expand Item Information	circ1	circ2	circ2.5	circ3	circ4
14.04 Global changes on items					circ4
14.05 Display item	circ1	circ2	circ2.5	circ3	circ4
14.06 Update item				circ3	circ4
14.07 Delete item					circ4
14.08 Print label
14.09 Display bind/discard list
14.10 Bind action
14.11 Retrieve HOL record list				circ3	circ4
14.12 Link item to HOL record
14.13 Unlink item from HOL record
14.14 Display item history		circ2	circ2.5	circ3	circ4
14.15 Restore item from history					circ4
14.16 Delete item history record
14.17 Display circulation summary			circ2.5	circ3	circ4
15. Invoice Key
15.01 Select Invoice Key in item
16. Record Triggers
16.01 All subfunctions
16.02 Delete List – All triggers
16.03 Display list – Triggers of a record
16.04 Create/Modify record trigger
16.05 Display list of triggers of a record
16.06 Delete record trigger
17. User Registration
17.01 All subfunctions				circ3	circ4
17.02 Retrieve user list	circ1	circ2	circ2.5
17.03 Display user	circ1	circ2	circ2.5
17.04 Update user		circ2	circ2.5
17.05 Patron Record – Picture – Update/Add				circ3
17.06 Delete user
17.07 Display addresses	circ1	circ2	circ2.5
17.08 Update addresses		circ2	circ2.5
17.09 Delete addresses		circ2	circ2.5
18. Patron IDs
18.01 IDs – Display list		circ2	circ2.5	circ3	circ4
18.02 Display IDs	circ1	circ2	circ2.5	circ3	circ4
18.03 Update IDs		circ2	circ2.5	circ3	circ4
18.04 Delete IDs				circ3	circ4
19. ALEPH User Profiles
19.01 All subfunctions
19.02 Display profiles list
19.03 Display profile
19.04 Update profile
19.05 Delete profile
20. Cash Management
20.01 All subfunctions				circ3	circ4
20.02 Update cash transaction			circ2.5
20.03 Expand cash transaction		circ2	circ2.5
20.04 Make payment			circ2.5
20.05 Waive payment
20.06 Print cash receipt			circ2.5
20.07 Print cash summary		circ2	circ2.5
21. Circulation
21.01 All subfunctions				circ3	circ4
21.02 Update dates list				circ3
21.03 Loan item	circ1	circ2	circ2.5
21.04 Override loan errors			circ2.5
21.05 Return item	circ1	circ2	circ2.5
21.06 Return item (override date)
21.07 Display user information	circ1	circ2	circ2.5
21.08 Display local user record	circ1	circ2	circ2.5
21.09 Renew local user registration		circ2	circ2.5
21.10 Update local user record		circ2	circ2.5
21.11 Delete local user record		circ2
21.12 Display loan details		circ2	circ2.5
21.13 renew loan	circ1	circ2	circ2.5
21.14 Change loan date
21.15 Change to Claimed Returned
21.16 Delete loan
21.17 Retrieve item list	circ1	circ2	circ2.5
21.18 Change to lost
21.19 Item – Recall				circ3	circ4
21.20 Retrieving the hold request window		circ2	circ2.5
21.21 Create hold request		circ2	circ2.5
21.22 Overriding hold request errors			circ2.5
21.23 Update hold request			circ2.5
21.24 Delete hold request		circ2	circ2.5
21.25 Create hold request printouts		circ2	circ2.5
21.26 Advanced Booking – list of slots
21.27 Advanced Booking – Create
21.28 Advanced Booking – Update
21.29 Delete advanced booking request
21.30 Create photocopy request
21.31 Update photocopy request
21.32 Create photocopy request printouts
21.33 Delete photocopy request
21.34 Offline circulation	circ1	circ2	circ2.5
21.35 In house use Discharge		circ2	circ2.5
21.36 Change item information
21.37 Restore item information
21.38 Quick catalog of item		circ2	circ2.5
21.39 Global delete of hold requests				circ3	circ4
21.40 Global change of due dates				circ3	circ4
21.41 Setup Loan/Return options
22. ILL
22.01 All subfunctions					circ4
22.02 Display ILL index
22.03 View request's log
22.04 Update request's log
22.05 Create new request
22.06 Display doc information
22.07 Display patron information
22.08 Display patron
22.09 Update patron
22.10 Delete patron's request
22.11 Send letter to patron
22.12 Display supplier
22.13 Supplier default values
22.14 Print cancellation letter to vendor
22.15 Send information to supplier
22.16 Print ILL request
22.17 Display supplier's request list
22.18 Display supplier's reply
22.19 Update supplier's reply
22.20 Display supplier's request
22.21 Update supplier's request
22.22 Delete supplier's request
22.23 Send letter to supplier
22.24 Create arrival
22.25 Update arrival
22.26 Display arrival
22.27 Print arrival letter/slip
22.28 Return ILL item
22.29 View vouchers list
22.30 View voucher
22.31 Update voucher
22.32 Delete voucher
22.33 Display BL customer
22.34 Update BL customer
22.35 Delete BL customer
23. Incoming ILL				circ3	circ4
23.01 Display incoming ILL request				circ3	circ4
23.02 Update incoming ILL request				circ3	circ4
23.03 Delete incoming ILL request				circ3	circ4
23. Incoming ILL
23.04 Display index
23.05 Display list of requests
23.06 Return requested material
23.07 Display reply
23.08 Update reply
24. Task Manager
24.01 All task manager functions				circ3	circ4
25. ALEPH Administration
25.01 All ALEPH Administration sub-functions
25.02 Get table list
25.03 Get table/file
25.04 Update table/file
25.05 Lock/unlock table
25.06 Get error files list
25.07 Get error files dictionary
25.08 Get error files dictionary
25.09 History – View list
25.10 History – View previous version
25.11 History – Restore previous version
25.12 Activate/Deactivate history mechanism
25.13 Purge history cycle files
25.14 Clear history activity files
26. ALEPH User Passwords
26.01 All subfunctions
26.02 Display list of users
26.03 User – Duplicate
26.04 Update users
26.05 Access rights – Display
26.06 Access rights – Update
26.07 Change password
27. Services Interface
27.01 Services menu interface				circ3	circ4
28. Acquisitions utilities
28.01 All Acquisitions utilities
28.02 Currency report
28.03 Record retrieval (general and specific)
28.04 Print records
28.05 Rebuild order index
28.06 Open annual budgets
28.07 Renew order encumbrances
28.08 Transfer remaining balance
28.09 Update local prince of budget transaction
28.10 De-activate encumbrances
28.11 Invoice report
28.12 Standing orders to claim
28.13 Claim report and letters
28.14 Send orders by EDI
28.15 Send list of orders to vendor
28.16 Budget summary
28.17 Budget's order summary
28.18 Claim Report for Serials Orders
28.19 Upload Currency Ratios
28.20 BANNER/FRS Export
28.21 Order–Log Report
28.22 Subscription Renewal Letters
28.23 General ADM and Orders Creation
28.24 Statistics by Dates – Material/Month
28.25 27 Replace Vendor – Close and open Or…
28.26 28 Change Order Status and EDA in Ord…
28.27 Vendor Address Data Update Report
29. Services – AUT maintenance
29.01 03 list unauthorized headings
29.02 04 list of headings that have multipl…
29.03 14 List/delete records with ambiguous…
30. Cash Management Utilities
30.01 All Utilities
30.02 Cash report				circ3	circ4
30.03 Payment report				circ3	circ4
30.04 Update transactions to paid
30.05 Users in excess of fine limits
30.06 Cash Export Process
30.07 10 Export records
30.08 11 Import records
30.09 12 Add/Correct VAT
31. Circulation Utilities
31.01 All circulation utilities
31.02 Remote Storage Import
31.03 Loan report
31.04 Print patron list
31.05 Print hold shelf report
31.06 Print hold requests
31.07 Automatic loan renewal
31.08 Print reserve item schedule report
31.09 Print courtesy notices
31.10 Report of hold request availability
31.11 Print call slips
31.12 Recall items on hold
31.13 Report of items in high demand
31.14 Report of items in reading room
31.15 Report of returned lost items
31.16 Report/Delete expired hold requests
31.17 Remote Storage Export
31.18 Claimed Returned Items Report
31.19 Print Photocopy Requests
31.20 Delete Patron Records
31.21 Campus Hold Requests Router
31.22 General Circulation Statistics
31.23 Circulation Statistics by Activity Type
31.24 Print overdue notices
31.25 Print overdue summaries (51)
31.26 Print overdue summaries (52)
31.27 Open reserve item schedules
31.28 Delete reserve item schedules
31.29 Delete advance booking slots
31.30 Patron address flip
32. General Utilities
32.01 Print trigger report
32.02 Count New and Updated Catalog Records
33. Export Utilities
33.01 Export BIB records with Holdings Information
33.02 Export Holdings retrieved by XPR field
34. File Utilities
34.01 Convert MARC records
34.02 Convert MARC ISO records
34.03 Convert SWETS records
34.04 Modify MARC Record File
34.05 Convert Aleph Seq to MARC
34.06 Patron loader
34.07 95 Upload Catalog Records
34.08 Load YPB Records
34.09 Convert BNA Records
34.10 ALEPH upload utility
34.11 Export database
34.12 Import database
34.13 ALEPH upload utility
34.14 09 Check for Duplicate Keys
35. ILL Utilities
35.01 ALL utilities					circ4
35.02 Print new requests
35.03 Print claims
35.04 Send ARTEmail to British Library
35.05 Rebuild request index
35.06 Send list of requests to the British Lib
35.07 ILL Request Report
35.08 Static Status Requests Report
35.09 Outstanding Requests of Former borrowers
35.10 Send a List of requests to ILL Supplier
35.11 12 ILL Hold shelf report
35.12 New Incoming ILL Requests Report
36. Services – Items
36.01 01 General retrieval form
36. Services – Items
36.02 02 Report of missing items
37. Items Utilities 3
37.01 All items utilities
37.02 Print items labels
37.03 Shelf reading report					circ4
37.04 Shelf list					circ4
37.05 Re-build Call No. Index
38. Management Utilities
38.01 All Management utilities
38.02 Build Word Indexes
38.03 Build Headings Index
38.04 Build Direct Retrieval Index
38.05 Short Bibliographic Record
38.06 Pre–enrichment of BIB headings from A…
38.07 Update Untraced references
38.08 Build search words for a record
38.09 Links between Records
38.10 Delete "CAT" fields
38.11 Delete Unlinked Headings
38.12 Alphabetize Headings – Setup
38.13 Alphabetize Long Headings
38.14 Create/Update Z106 table for "CAT" field
38.15 Global changes
38.16 Fixand Check catalog records
38.17 Detect Similar Headings
38.18 Sort Index
38.19 Build counters for logical bases
38.20 Delete BIB records including ADM/HOL…
38.21 Update Brief Records
38.22 Fix Catalog records
38.23 Update Indexes for selected records
38.24 45 Load PALAS Shelfmarks
38.25 Create Holdings and Items using bibli…
38.26 Copy tags to linked records
38.27 Update Item records
38.28 Load catalog records
38.29 180 Parellel Load Catalog records
38.30 Character conversion
38.31 Check input file against database
38.32 38 Merge records
38.33 39 Pre–process Input File of Records
38.34 Count Database Tables
38.35 Organize Database Tables
38.36 Check Database Tables
39. Print Utilities
39.01 All print utilities
39.02 Custom format
39.03 Export document records
39.04 Catalogs
39.05 Full Catalog
39.06 Column format
39.07 Print Bibliography
39.08 Print Index for Bibliography
40. Retrieval Utilities
40.01 All retrieval utilities
40.02 Document record fields
40.03 Retrieve records using CCL
40.04 Retrieve Catalog records by Date
40.05 Cross files
40.06 Sort retrieved records
41. Services – SDI
41.01 01 Run SDI
42. Serials Utilities
42.01 All Serials utilities
42.02 Print claim report
42.03 Print arrived issues
42.04 User's routing lists
42.05 Routing letter
42.06 Issues Arrival Statistics by Sublibrary
42.07 12 Check Serial patterns
42.08 Open Expected Issues and Pub. Schedules
42.09 Serial Titles + No of Issues Received
42.10 Print claim letters
42.11 Export 85x Records
42.12 Import 85x Records
42.13 53 Merge/Deduplicate Serial Pattern F…
43. Services – General
43.01 01 Restart Servers
43.02 02 Rebuild Print Templates Package
43.03 03 Rebuild Cataloging Tables Package
44. Services – Union Catalog/View
44.01 01 Create Equivalencies Table
44.02 02 Populate Equivalancies Table
44.03 03 Convert Records
44.04 04 Rebuild Record Equivalencies
44.05 07 Purge identical Records
44.06 08 Empty Deleted records
44.07 13 Load Records to Union Catalog
44.08 14 Build Word Index for Records Loads…
45. Course Reserves Interface
45.01 Course Reserve menu interface				circ3	circ4
45.02 Catalog new record				circ3	circ4
45.03 Delete course				circ3	circ4
45.04 Modify Item				circ3	circ4
46. Course Reading Services
46.01 01 Print Course Lists report					circ4
46.02 02 Print pickup list					circ4
46.03 03 CR records linked to inactive course					circ4
46.04 04 CR records not linked to course					circ4
46.05 06 Instructor Summary report					circ4
47. Online Guide
47.01 View online guide	circ1	circ2	circ2.5	circ3	circ4
48. Release Notes
48.01 View release notes
49. X–SERVER Interface
49.01 X–SERVER Interface
49.02 Borrower – Authenication
49.03 Borrower – Retrieve by Key
49.04 Borrower – Course Info
49.05 Borrower – Information
49.06 CDL Item Info
49.07 Circulation status
49.08 Holdings Info
49.09 Hold request – Create
49.10 Hold request – Cancel
49.11 ILL – Arrive Copy
49.12 ILL – Arrive Loan
49.13 ILL – Borrower Authentication
49.14 ILL – Borrower Information
49.15 ILL – Build Loan
49.16 ILL – Create Patron
49.17 ILL – Get document
49.18 ILL – Get document (Z13)
49.19 ILL – Get Set
49.20 ILL – Delete Hold Requests
49.21 ILL – Get Item by Barcode
49.22 ILL – Item Delete
49.23 ILL – Item Due Date
49.24 ILL – Item Information
49.25 ILL – Loan Information
49.26 ILL – Loan Lost
49.27 ILL – Loan Recall
49.28 ILL – Loan Renew
49.29 ILL – Loan Return
49.30 ILL – Print Holdings
49.31 ILL – Print Items
49.32 Item Data
49.33 Renew Loan
49.34 Renew all Loans for patron
49.35 Format tab_sort table to xml
49.36 Sort set of documents
50. Union Catalog Management
50.01 Access Union Catalog Management Interface
51. Online Utilities Interface
51.01 Online Utilities menu interface				circ3	circ4
52. Z39.50 Users
52.01 Z39.50 search users
53. XSL
53.01 Update xsl print template on server