| USMAI Consortium of Libraries |
| University System of Maryland and Affiliated Institutions |
Present: M. Zimmerman (UMES), L. Messman-Mandicott (FSU, representing D. Gillespie), A. Bahr (SU), D. Nolan (TU), W. Tress (UBLL), M.J. Tooey (HSHSL), L. Wilt (UMBC), B. Gontrum (UM Law, Chair), C. Rabinowitz (SMCM, Vice Chair), K. Kelley (UMUC), C. Ruschoff (ITD), S. LaBash (UB), L. Barnachea (UMCP, recording)
TOPIC 1
Barbara Gontrum called the meeting to order at 10:00am.
TOPIC 2: November meeting minutes.
The minutes of the CLD Executive meeting on November 16, 2006 were approved without changes.
TOPIC 3: Aleph 18 progress report and proposal to change the timing from June to July
Carlen Ruschoff gave a progress report about the Aleph 18 module testing led by Jamie Bush. PDQ module will be tested vigorously for 2 weeks which will be conducted in College Park. If this module will be found to fit our needs/requirements, it will be implemented; if not, we will test the PPH module. Loaders, which is another major concern, will need testing as well.
Action: Carlen’s proposal to close out version 16 on the first week of July was accepted. This will give all campuses ample time to close out Version 16 before moving to version 18.
Carlen mentioned that Version 18 has the software patch capable of hiding patron SSN. She raised concern about old patron records that have transactions in them, and asked CLD for their recommendations on how to purge these records. The question of why and how long such records will be kept were also raised. It was suggested that these patron records be removed from the ILS and moved to a different format, such as microfiche.
Action: Barbara will ask Beverly Gresehover for a recommendation from RSTG regarding the best way to handle this purge.
Discussion re New titles: Carlen reported that the campus contacts approved the implementation of the McGill model. April 1st is the proposed implementation date to test it in live database. Other options were also considered. Larry Wilt cautioned that the testing be implemented without expending too much effort before going live.
Action: It was the consensus that the McGill model testing in live database be rolled out on April 1st and all campuses will each decide how to inform their public. Carlen will confer with ITD staff to determine the most workable way to report problems that will arise from this activity.
TOPIC 4: USMAI core funded resources
There was some discussion about the top 4 titles on the list that Betty Day sent in as prework. Celia Rabinowitz explained that the first 2 titles are MDL required; next two are core. All are funded out of the central site funds. Carlen mentioned that leftover from central site fund, per practice, is moved to contingent funds.
Action: Since Betty Day was not present to take up this topic, it will be tabled for the next meeting. As prework for the next meeting, Carlen will prepare a budget for FY2008. Details to include amounts leftover from FY2007; commitments for FY2008; and breakdown of contributions by campus. CLD would like some recommendations from ITD regarding best use of resources.
TOPIC 5: Acquisitions and Serials Task Group
The Chair of USMAI Acquisitions and Serials Task Group urged CLD to provide the necessary resource to facilitate the consolidation of existing legacy serial records.
It was recommended that a small group with representatives from ASTG and CPC (and others as appropriate) be formed to study options, costs, timing, and value to users.
Action: Recommendation was approved.
TOPIC 6: Proposal for Statistics Task Group
Carlen presented the proposal to create a USMAI Statististics Task Group to review the reporting requirements for standard external reports and identify the statistical categories that are most needed to complete the report.
Action: The proposal, including the time frame, was approved. As part of the TG workplan/strategies, the task group will a) identify all external reports requiring statistics and review the accompanying instructions; b) provide definitions of categories of statistics; c) report recommendations to CLD. Lea Messman-Mandicott will pass on to this new TG the result of the report prepared by a group that also looked into statistics gathering issue two years ago.
TOPIC 7: Follow-up discussion to retreat
Barbara expressed appreciation for the assistance provided by Lulu Barnachea, Sue Baughman, and Carlen in the successful CLD retreat at Belmont Conference Center.
It was suggested that another working retreat be held later in the year.
Action: Lulu will look at availability of the conference center in late October to early November.
Barbara led a discussion to review the notes from the planning retreat and to make sure everything important was captured and to finalize the top new projects or services. Also discussed the major themes that emerged from the retreat, namely, a) redesign of user interfaces, b) staff training, c) consortial digital repository, and d) sharing knowledge base for end users and e) ubiquitous set of e-resources .
Action: It was suggested that task groups be created to look into these major themes. Each TG will have a short time frame to study the assigned topic, present a white paper look at issues, provide options, (along with a discussion of each option’s positive/negative impact to users).
TOPIC 8: General discussion of possible changes in ITD organization (directors only)
Carlen gave a brief overview of the ITD consultant’s recommendation, which is, is to organize around work and not around people. Carlen has prepared a draft structure that involves 3 teams (systems administration, e-content, web services) including defining the scope for each team. The report is now with Charles, waiting for his comments.
Carlen mentioned that ITD folks were asked to finish current projects even as the slotting to the new ITD structure begins. She shared information about prevailing staffing issues.
The issue of USMAI cost-sharing to maintain IT staffing was raised.
Action: Next step will be to draft the IT organizational chart to be presented to the CLD executive group at a later time.
TOPIC 9: Announcements; New business
Announcements were made about meetings that will be attended (or attended) by some directors. Larry Wilt shared UMBC’s experience regarding open access.
Barbara announced that her administrative group will no longer be able to continue working on the E-News.
Action: Kim Kelley was tasked to find out the cost of outsourcing the production of
E-NEWS.
MEETING ADJOURNMENT
| USMAI | ITD | Metalib/sfx | Aleph |
| © 2007 University System of Maryland and Affiliated Institutions. Privacy policy |