| USMAI Consortium of Libraries |
| University System of Maryland and Affiliated Institutions |
April 21, 2005
Present: Charles Lowry (UM), Celia Rabinowitz (SMCM), Steve LaBash (UB), Richard Bradberry (Bowie), Will Tress (UB Law), Lea Messman-Mandicott (Frostburg), David Gillespie (Frostburg), Alice Bahr (Salisbury), Ellie Hofstetter (Towson), Kathy Heil (CES), Kim Kelley (UMUC), Tom Wilson (ITD), Teresa Knott (HSHSL), Barbara Gontrum (UM Law, chair), Betty Day (ITD, recording), Jean Phillips (ITD, recording), Larry Wilt (UMBC), Don Spicer (USM)
Ellie gave an overview of plans for the April 25 Campus Contacts meeting. The Transition Team will be going over the Development Plan and discussing the prioritization process. They will be seeking feedback on the transition process and restructuring.
Ellie also presented the proposal for a marketing task group. This group will be charged with communication and outreach on the consortium. The proposal was approved by CLD.
The Resource Sharing Task Group met with the Transition Team. Their draft revised charge was discussed. The Task Group is working on a proposal to CLD concerning ILL across the consortium, including minimum equipment standards.
Tom reviewed the proposed budget for the next five-year budget period. St Mary's and UMUC requested that their Local Site Equipment budgets be zeroed out. This lowers the overall expenditures. Tom will make appropriate revisions and distribute a final version.
CLD also discussed strategies for the presentation to the USM presidents. Once Charles, Barbara, and Larry have made the presentation to the USM presidents, they will also work with St. Mary's and Morgan. A copy of the presentation will be sent to the CLD reflector.
David noted that the USMAI has a history/tradition of resource sharing. This is the 4th five-year budget plan for consortial activities.
The budget proposal was approved with the above-mentioned changes to local site equipment.
Tom has finished a review of the development plan. In addition to updating the plan, he has divided the narrative into three parts: guidelines on working, accomplishments, work still needed to be done. The development plan is based on a fiscal year structure. ITD has created a template to be used by the campus contacts for submitting their priorities for FY 06. This template will be distributed at the April 25 campus contacts' meeting. Responses should be submitted to ITD by the end of May. ITD will synthesize the responses in June with a draft plan possible by the June CLD meeting. [Note: The documents mentioned under this topic are available on the new ITD page on the web site: http://usmai.umd.edu/ITD.
Betty presented a proposal from USMERC on changes to the subscription for the centrally-funded license to LN Primary Source: African American Studies. In the USMERC discussion on the subscription, there were only two votes to cancel the subscription because no usage statistics are being provided by the vendor. The proposal to have CLD fund the database only for those campuses who are interested was approved. USMERC will continue to study ongoing access to this database as part of an examination of centrally-funded databases going into the new budget cycle.
An ad hoc committee of representatives from CLD and USMERC was charged with developing scenarios and options for centrally-funded electronic resources. Committee members include Celia Rabinowitz, Kathy Heil, Randy Lowe, Susanna van Sant, Rob Sloan, and Betty Day. The group will work over summer and present a proposal to CLD in early Fall.
A reminder that FY06 renewal commitments are due in April 29.
A draft of the ERM white paper will shortly be distributed to CLD.
ITD is pursuing both the Aleph Reporting Center and other alternatives to our datawarehousing/report writing needs.
July 21: UMBC
Sept 22: UMBC
Oct 20: Frostburg
Nov 17 IVN
Dec 15: IVN
Feb 16: IVN
March 16: UMBC
April 20: UMBC
May 18 UMBC
June 15: Salisbury/UMES
Meetings with be announced to CLD; decision made each month as to whether the meeting is Executive or full CLD depending on the agenda items.
Barbara and Charles agreed to work with Tom to plan a retirement event for Vic Korenman in June.
Tom gave a brief budget report: as of March 31st, 75% through fiscal year and expended 75% of funds. Larry commended the new budget analysist in ITD, Tonita Smith for her outstanding work.
Tom proposed sending the campus contacts to NAAUG. In addition to approving this recommendation, CLD agreed to fund 5-6 USMERC representatives for attendance at SMUG.
Tom is working on cleaning up the monthly budget reports that he receives. He will have a budget report to CLD after the end of FY06.
Celia: St. Mary's has received a $679,000 bequest for the library. Also, James Billington will be their commencement speaker.
Charles: The Maryland Digital Library Executive Committee will start work as soon as the session ends on obtaining funds for FY 07.
Ellie: Yvonne Lev assumes responsibilities as Interim Director at Towson.
CLD made a presentation to Ellie honoring her retirement and thanked her for her hard work with CLD and leading the Transition Team.
David: Frostburg had a case of arson in the Library rest room. Thanks to alert staff the damage was limited.
Kim: Center for Intellection Property at University College is hosting the annual Symposium on Intellectual Property Rights, for more information go to http://www.umuc.edu/cip/symposium/
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