Present: B. Day (ITD), J. Fischer (SU), D. Gillespie (FSU), B. Gontrum (UM Law), E. Hofstetter (TU), K. Kelley (UMUC), S. LaBash (UB), Y. Lev (TU), J. Phillips (ITD), C. Rabinowitz (SMCM), T. Shields (UMES), MJ Tooey (HS/HSL), W. Tress (UB Law), T. Wilson (ITD), L. Wilt (UMBC), L. Wrubel (ITD, recording).

Topic 1: Review of previous meeting's minutes
Minutes of April 15, 2004 CLD meeting approved by acclamation.

Topic 2: Committee on Structure and Citizenship
Gontrum led a discussion of the Restructuring Committee's proposed possibilities (see outline emailed 5/11/04). The new model is intended to consider costs of time and travel. Wilson is creating a suggested local library model to help campuses handle USMAI communication needs; it will be included in the final restructuring document. Wilson is also writing a document on prioritizing requests from campuses.

The Committee on Structure and Citizenship will consider feedback the USMAI Council offered at the meeting, and will forward a revised document for consideration.

Topic 3: Scholarly Communication "White Paper"
The title of the white paper was changed to: "Scholarly Communication: A Proposal for University System of Maryland and Affiliated Institutions".

Motion carried to approve the white paper, as amended in title. MJ Tooey will distribute the final version to CLD via email. Wilt will write a cover letter to the Chancellor, Vice-Chancellors Vivona and Goldstein, and to Morgan State University and St. Mary's, carbon copying Spicer. Spicer will pursue having the white paper added to the agenda of the Presidents' Retreat in June.

Topic 4: USMERC report
ITD shared information on MetaLib version 3 at 5/10/04 USMERC meeting.

Database renewals progress: Day sending out letters to campuses for commitment. ITD is getting requests for adding and dropping databases post-deadline. CLD discussed using the reserve fund for cushioning last-minute database cost shifts. ITD will gather information on this year's situation and will investigate options to address these situations in future, such as shifting the renewal calendar a few months until budgets are better known or adding a surcharge to database costs to create a fund to cover price shifts.

On May 11, 2004, Gov. Ehrlich signed the legislation creating Maryland Digital Library.

The ERIC task force has moved its forum to inform the development of the white paper to June 3rd at 1pm (instead of May 25). The forum will be held at UMBC's South Campus.

Topic 5: LIMS3 Implementation
Jean Phillips reported that ITD is still waiting for last piece of version 16. They have successfully charged out a book using self-checkout machines at CP and are working on testing and other setup options. ITD is working with UM Law to get their machine set up and tested. Multiple affiliations in test and expected to be live in next few weeks. See update emailed on 5/12/04. CLD expressed their appreciation for the progress ITD is making.

Topic 6: Aleph Version 16 scenarios
The October scenario is no longer possible. CLD decided that ITD should pursue scenario #3 (December/January schedule) to migrate to version 16.

Topic 7: MARCIVE
Motion carried that schools involved in MARCIVE record loads should make changes to their profile no more than once a year. LIMS Central Site will pay for the changes the first year and then will review costs for subsequent years.

Topic 8: CLD Election
CLD elected Barbara Gontrum (UM Law) as Chair of CLD, Celia Rabinowitz (SMCM) as Vice-Chair, and Theodosia Shields (UMES), Larry Wilt (UMBC), and Ellie Hofstetter (Towson), as Executive Committee members, beginning with the next meeting.

Topic 8: Meeting Schedule

Approved the following schedule: 2004:
June 17 (Exec)
July 15 (CLD)
Aug 19 (Exec)
Sept 16 (CLD)
Oct 21 (Exec)
Nov 18 (CLD)
Dec 16 (Exec, tentatively IVN)

2005:
January meeting cancelled
Feb 17 (CLD, tentatively IVN)
Mar 17 (Exec)
Apr 21 (CLD)
May 19 (Exec)
June 16 (CLD)

UMBC will remain the meeting location, although CLD reserves the option to meet elsewhere.

New Business:
Gillespie: shared strategic planning device used at FSU.

Rabinowitz: going in June with St. Mary's provost to Council of Liberal Arts Colleges, whose meeting this year focuses on libraries.

Gillespie will chair a short-term task force to create a proposal for starting a conversation with campus business units about library budget needs, such as those needed for database commitments. The task force will put together a survey for the fall.

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