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| University System of Maryland and Affiliated Institutions |
Present: A. Bahr (SU), R. Bradberry (Bowie), B. Day (ITD), D. Gillespie (FSU), B. Gontrum (UM Law, Chair), K. Hahn (UMCP, guest), K. Heil (CES), E. Hofstetter (TU), S. Jakubik (USM), K. Kelley (UMUC), S. LaBash (UB), Y. Lev (TU), C. Lowry (UMCP), J. Phillips (ITD), C. Ruschoff (UMCP), T. Shields (UMES), J. Sterling (UMBC), M.J. Tooey (HSHSL), M. Wanza (Coppin), T. Wilson (ITD), L. Wilt (UMBC), L. Wrubel (ITD, recording).
Introduction of Stan Jakubik, representing Don Spicer.
Minutes of May meeting approved by acclamation.
Karla Hahn distributed a draft brochure that UM Libraries is sending to faculty on campus. DRUM has been available since its June 1 "soft release." Three types of collections currently in DRUM: departmental collections in which faculty can self-deposit research work, collections managed by Libraries (including theses and dissertations, which students are already required to submit to grad school electronically), and UM community-managed collections (such as Tech Reports in Computer Science). 1,500 items in so far. UM is planning promotional activities to encourage faculty to deposit work. Will be prominent on UM Libraries' redesigned website.
CLD will plan to investigate consortial possibilities of DRUM.
Lowry presented the Joint Report of the Council of Library Directors Committee on Structure and Citizenship and the IWG Restructuring Committee.
The ITD development plan will incorporate the Aleph current priorities list, as part of the broad priorities of ITD. As issues arise, local groups can determine their campuses' priorities for all consortial issues and communicate those through campus priority lists.
Communities of interest will play role in problemsolving and communicating. ITD would route issues to relevant groups for discussion, and web problem reports will continue to be routed to relevant community of interest reflectors. ITD could use discussion to inform problem solving or suggest a new task group if necessary.
Motion carried to approve the plan.
CLD established the following task groups described in Appendix 1 of the joint report: Transition Team, Aleph Version 16 Task Group, Resource Sharing, ERIC, Database Licensing. The Authorities group will be established if it is determined that the consortia can proceed with Authorities work (see topic 5).
CLD appointed the following task force members:
Aleph Version 16 Task Group: Jessame Ferguson (UMBC), M. Vikor (UMCP) , M. Gilbert (TU) , C. Todd (UMCP), J. Phillips (ITD), C. Rabinowitz (SM). If there are any others that need to be approved, contact with Barbara Gontrum.
Transition Team: E. Hofstetter (TU, chair), K. Kelley (or designee) (UMUC), C. Ruschoff (UMCP), L. Messman (FSU), T. Wilson (ITD)
The Transition Team will work with the Directors to assemble the Roster of Experts and nominations for other task groups. Campus Contacts need to be selected immediately.
The ERIC group will continue as is. The Database Licensing Group will continue the membership and work of USMERC. The Resource Sharing Group will be formed through the application process outlined in the document.
Wilson reported on the status of the LIMS Development Fund. Reports were also distributed to directors. Considering current balance and commitments, fund would probably be depleted by end of FY06. Day will send directors list of databases and funds expended for FY04, FY05, and projected costs for FY06, as well as aggregate statistics. Ruschoff will return to next CLD meeting with cost estimates for authorities work. Decision on formation of Authorities Task Group will wait until next meeting.
See minutes of Executive committee for discussion. Group still discussing appropriate measures to use for formulas, and how to gather data.
Phillips will post status report on web and send URL to CLD reflector. Version 16 test database to be released at beginning of September. The CLD website will have a password-protected section. Phillips will distribute the passwords via phone or fax to directors.
Version 3 MetaLib implementation continuing, and the system has been installed. The E-content team is finishing training. Campuses are reviewing database categories and subcategories. If ITD does not hear otherwise by July 31, campuses will be set up with the same categories they have in version 2. The screen group continues work on interface.
Day reported that BioMedCentral wants to do a press release on USMAI joining. M.J. Toeey will provide a statement for the press release. PloS promotional materials will be distributed by mail to directors.
Gillespie: July 16, 2004 is his 20th year at Frostburg, and 40th year as an academic librarian.
Wilt was presented with a gift in thanks of three years of service as chair of CLD.
Approved September 16, 2004.
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