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Present: A. Bahr (SU), B. Day (ITD), J. Bush (ITD), B. Gontrum (UMLL, Chair) K. Heil (UMCES), K. Kelley (UMUC), T. Knott (HSHSL), S. LaBash (UB), C. Lowry (UMCP), D. Nolan (TU), J. Phillips (ITD), C. Rabinowitz (SMCM, Vice-Chair), D. Spicer (USM), C. Ruschoff (ITD), L. Wilt (UMBC), L. Wrubel (ITD, recording), M. Zimmerman (UMES)
Gontrum welcomed Martha Zimmerman, acting director at UMES.
The minutes of the September 21st meeting were approved by acclamation.
Day distributed a Verde Status Report and updated CLD on the work of the ERM Task Group. Ex Libris is performing updates and upgrades to the Verde software to meet our consortial needs. The ERM Task Group is reviewing and testing consortial functionality and will populating the consortial, BC, and ML instances. They plan in December to monitor the time required to implement HSHSL’s Verde instance, in order to better plan for future instances. A more detailed timeline is available on the ERM Task Group website.
Ruschoff shared OCLC/Palinet pricing for ILLiad for all 16 libraries. The pricing is pro-rated to get all campuses on the same renewal schedule. The cost of the proposal, which would cover Nov 2006-07, is $40,122.80.
Motion approved unanimously that CLD fund ILLiad as outlined in the proposal.
Ruschoff will send information to campus contacts and CLD explaining that campuses will need to monitor their OCLC/Palinet/Capcon invoices and deposit accounts for automatic charges and seek reimbursement from OCLC if they are charged.
Task group chairs requested clarification of travel reimbursement policies at their recent meeting (see Item F in the Task Group Chairs meeting minutes).
Motion approved unanimously that USMAI-related travel will be reimbursable by ITD except for routine committee work which shall be reimbursed by campuses, subject to campus reimbursement policies.
Ruschoff distributed a draft charge for the Aleph Version 18 Task Group. CLD recommended clarifying part A of the charge by adding the sentence: “When policy issues or major workload issues arise, CLD will be consulted.”
CLD asked Ruschoff to add a statement describing skills required from task group members. Gontrum will send out the call for applications. The group will have 5-6 members. A message will also be sent to task group chairs to encourage them to have skilled members from their areas apply.
Rabinowitz reported on the Campus Contacts meeting on September 28, 2006. Rabinowitz focused on the discussion of training needs, e.g., for new staff, on new functionality and developments, and training on non-system related skills, and using a consultant model or members from the Roster of Experts to help campuses with individual training needs.
La Bash: distributed a flyer on the Maryland library Leadership Institute sponsored by MLA.
Lowry: Carol MacAdam of JSTOR will be relocating to this area and has negotiated office space in McKeldin Library. McKeldin will host a forum with representatives from JSTOR, Portico, and ARTstor on Nov 1, 1-3:30pm. Joan Stahl has worked with them to load images into ArtSTOR and will be part of the forum. All from USMAI are invited; RSVP to Betty Day. An announcement will be sent out over email.
UMCP is considering the question of what the federal depository library will be like in the future. A GPO staffer is sitting in on UMCP’s task group to look at the depository library of the future.
Day: currently negotiating the Portico license. Up to four staff members per campus will be provided full access to the Portico archive for verification and testing purposes. Day will be asking for the names of appropriate staff from each campus.
Ruschoff: distributed schedule of major developments. The timeline is still under construction and includes milestones for the Aleph 18 migration, Metalib 4.0 migration, and implementation of Verde. Other work plan items will have own schedules as they can be built.
Present: A. Bahr, B. Gontrum, K. Heil, K. Kelley, S. LaBash, C. Lowry, C. Rabinowitz, D. Spicer, L. Wilt, M. Zimmerman.
Carlen Ruschoff will be appointed to a three year term as Director of ITD, effectively immediately. The appointment will be re-evaluated after two years.
A consultant will be engaged to work with the Executive Council. Topics to be included in the scope of work are: 1) organizational structure of ITD for planning and work; 2) distribution of expertise - do we have the expertise in ITD that we need? 3) distribution between consortial work and College Park work - how are percentages of positions managed? 4) interactions between ITD structure and consortial governance structure - communication and decision-making; and 5) leveraging current resources and relationships with external divisions such as the College Park Office of Information Technology. Once plans are finalized, the Executive Council expects to have a conference call with the consultant prior to the on-site visit and to have a face-to-face meeting with the consultant near the end of the visit. After the consultant's report is issued, a full CLD retreat will be scheduled to discuss the report and to update the goals and vision statement for the consortium.
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