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Present: B. Day (ITD), B. Gontrum (ML), E. Hofstetter (TU), K. Kelley (UMUC), C. Lowry (UMCP), J. Phillips (ITD), C. Rabinowitz (SM), T. Wilson (ITD), L. Wilt (UMBC), L. Wrubel (ITD, recording)
Minutes of the June 17, 2004 meeting were approved with minor editing. Exec minutes will be approved in the future via email.
Wilt presented the group's preliminary report on the CLD USMAI budget formula. UMBI is in principle interested in joining, and so is being included in the formula. Exec discussed the formula factors and weighting issues. The budget planning group will continue to work on the formula and Wilt will draft a document explaining the rationale for the formula in preparation for the November CLD meeting. The Executive Council asked Wilson to get total library budget data for the USMAI libraries and prepare a spreadsheet that uses it, at a weighting of 5, instead of both E&G and Acquisitions factors. The Council would like this spreadsheet, and any others that the Budget Planning Group would like CLD to consider, distributed to the CLD prior to the November meeting.
Wilson has received responses to the ITD Development Plan from many campuses. ITD continues to review responses and refine the plan. The December meeting will be with the full CLD, not the Executive Committee as originally scheduled. Wilson will send out a revised development plan before December's meeting, where CLD will discuss the plan and its projects.
Wilson updated Exec on recent personnel adjustments. A budget analyst, Tonita Smth, was recently hired and two temporary positions, a programmer and an e-content librarian, are being converted to a contract positions. ITD is planning to hire a system administrator and a web applications developer (shared 50% with College Park).
The Electronic Resources In the Catalog (ERIC) group sent out a draft white paper a few weeks ago and is considering feedback received from several campuses. A revised report will be presented at the November CLD meeting. The CLD Executive Committee recommends accepting the ERIC report in principle and endorsing Option 3. Exec charged the Transition Team with creating a charge for the new task group recommended by the white paper and setting up an applications process that will be ready to go if CLD approves. Exec discussed a maximum membership, including ITD staff, of 10, a one-year charge for the grouop, and the ability to create focused subgroups from the Roster of Experts as needed.
Wilson sent out an updated recommended desktop configuration (see email of 10/20/04). The recommended specs include flat-panel monitors to accommodate necessary screen resolution of Aleph v.16 display. Exec recommended removing the floppy drive requirement.
See Phillips' Aleph status report, emailed 10/19/04, also available at http://www.itd.umd.edu/LIMS3/statusrep/. The Aleph Version 16 group will be encouraging campuses to test.
The Executive Committee approved USMERC's recommendation that USMAI join Project COUNTER as a consortium. Membership is $500 per year. The Exec Committee also agreed to endorse ICOLC's revised "Statement of Current Perspective and Preferred Practices f or Selection and Purchase of Electronic Information".
Day reported on Project MUSE participation and distributed a chart with participation decisions of each campus.
Hofstetter reported that the team is working to get documents and minutes on the USMAI website to help answer questions about group's activities. The Transition Team is creating protocols for producing meeting agendas and minutes.
Tooey and Wilt presented the scholarly communication white paper at the USM Provosts' Academic Affairs Advisory Council meeting on 10/19/04. Wilt distributed to the Exec Committee copies of the handouts provided at Provost's meeting. The handouts include links to USM scholarly publishing websites and other sites of interest. Wilt is working to obtain minutes of the meeting. Next steps include making sure that Morgan and St. Mary's leadership are aware of the scholarly communication white paper. The Executive Committee discussed a number of potential campus promotional activities, such as a USM Forum on scholarly communication in Fall 2005. The Scholarly Communication Group will work on a proposal.
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