DRAFT

USMAI Council of Library Directors,
Thursday, November 15, 2007
UMBC, Room 767
10:00 a.m. -12:00 noon

Minutes

Present: Alice Bahr (Salisbury), Shelia Bailey (UMES), Barbara Gontrum (UMLaw), Theresa Knox (HSHSL), Steve LaBash (U Baltimore), Lea Messman-Mandicott (Frostburg), Stephen Miller (UMUC), Deborah Nolan (Towson), Will Tress (UB Law), Larry Wilt (UMBC), Celia Rabinowitz (St. Mary’s), Donald Spicer (USM), Jamie Bush (ITD), Carlen Ruschoff (ITD). Guests: Web Presence Study Group Members: Janet Sinder, Mai Chang, Laura Wrubel, Nevenka Zdravkovska. OCLC presenters: Mindy Pozenel, Paul Capuzzello.

TOPIC 1: Call to Order
Leader: Rabinowitz
Action: Shelia Bailey, the new Dean of Libraries at UMES was introduced to the Council.

TOPIC 2: October Meeting Minutes (Exec)
Action: Rabinowitz will work with the Executive Committee to finalize the minutes for the October meeting of the Executive Committee.
Action: Ruschoff will resend the September minutes to CLD for review. Rabinowitz will call for an e-mail vote on the minutes by early December.

TOPIC 3: Maryland Library Leadership Institute
Lucy Rector, Director of Library and Instructional Services at Harford Community College presented information about and the benefits of participating in the Maryland Library Leadership Institute. The next Maryland Library Leadership Institute will be held July 14 - 18, 2008. Applications will be accepted until February 15, 2008. Rector asked the directors to encourage staff to apply.

TOPIC 4: OCLC World Cat Local Demonstration
Mindy Pozenel described the goals of WorldCat Local and demonstrated its functionality using the University of Washington’s WCL Catalog. WCL is a new discovery delivery system which interoperates with the library’s local catalog. In addition to bibliographic access to library collections, it provides metadata access to articles, citations, e-books and it provides the capability to add local database and digital items to WorldCat. The overall goal is to aggregate services around users. The complete slideshow presented by the OCLC staff is found on the USMAI website under “Resources of General Interest.”

Some notes from the discussion following the presentation:

1. Local only option: in December, users will be able to choose to see only local holdings. In any case, location is the primary determination of relevance, in a maximum of four tiers: local, library group, larger group, and all of WorldCat.
2. Univeristy of Washington reported 50% increase in requests to group holdings, 36% increase in ILL requesting and 20% increase in ILL fulfillment rate after implementation of WorldCat.
3. WorldCat currently includes 30M article citations; these are loaded into WorldCat, not harvested from other databases in response to particular searches. WorldCat’s model for article indexing is single source, not federated searching. Additional rights to article citations are being negotiated.
4. Some non-OCLC record sets are licensed for WorldCat local; those not licensed would not be seen in a WorldCat local search.
5. U CA and U Del are testing the interoperability between Ex Libris and WorldCat.
6. WorldCat will soon begin to load book reviews.

TOPIC 5: Announcements, New Business

• Spicer reported that the Provosts understand that there has been much collaboration between the USM libraries and have not added the Library Directors to their agenda. However, he believes, and those present concurred, that it would be advisable for representatives of the USMAI to meet with the Provosts on an annual basis to provide information on annual statistics and broach scholarly communication issues. The presentation should be scheduled prior to the annual budget cycle.
• Rabinowitz announced that the SM faculty has approved two documents: Library Faculty Review Guidelines and the Core Curriculum. (For more information on the core curriculum see: http://www.smcm.edu/about_corecurriculum.html)
• Bailey asked the directors to share their libraries’ policies on food and drink in the library and cell phone use in the library. Her e-mail is: smbailey@umes.umd.edu
• Steve Miller announced that UMUC has negotiated new UPS rates and that other USM campuses can ride on this contract. He will send information on this to CLD by email.

Topics for the December 20, 2007 Executive Committee Meeting:

• Spring retreat of the CLD
• Planning for the Directors meeting with the USM Provosts
• Report of the Web Presence Study Group & discussion of how we move forward with WorldCat Local or other discovery tool options
• Pilot project for Institutional Repositories with D-Space
• Annual report to the Provosts

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