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Present: B. Day (ITD), M. Gilbert (TU), D. Gillespie (FSU), B. Gontrum (UM Law, Chair), K. Heil (UMCES), E. Hofstetter (TU), K. Kelley (UMUC), S. LaBash (UB), C. Lowry (UMCP), L. Messman (FSU), J. Phillips (ITD), C. Rabinowitz (SMCM, Vice-Chair), C. Todd (UMCP), M.J. Tooey (UMB, HSHSL), W. Tress (UB Law), T. Wilson (ITD), L. Wilt (UMBC), L. Wrubel (ITD, recording)
via IVN: A. Bahr (SU), C. Coleman (BSU), T. Shields (UMES)
Minutes of September meeting were approved. The new protocol for distributing minutes is as follows: minutes will be distributed within one week after the meeting, members have one week to comment on them, then they will be posted on the website with an indication that they still are in draft stage.
The ERIC task force received feedback on the first draft of the white paper and distributed a second draft last week. Phillips pointed out new sections of paper, including the expanded the task force recommendations section which included a more specific description of implementation phases.
CLD discussed the formation of a new "ERIC II" task group to continue work. They suggested a one-year charge with option to renew, and a membership of 8-10 members, recruited through an application process. Some continuity in membership is desired. The Transition Team will send out a call for applications and the charge shortly (see email of 11/22/04).
Motion carried to approve the ERIC report. CLD recognized the work of the task force members and will send letters of commendation to those not members of CLD: Mary Gilbert, Eric Rector, Cindy Todd, and Marlene Vikor.
Wilt reviewed the preliminary report of the budget committee and the algorithm for computing division of costs by library (distributed via email 11/17/04). UMBI will not be included in the formula.
Motion carried to accept the formula for weighting and to charge the budget committee to create projection figures and a rationale document.
See full report from Phillips (email of 11/17/04). Version 16 testing task force sees as the biggest issues: inconsistent limit by location in the PAC, loss of adequate filter in acquisitions and serials, and patron-placed holds functionality problems. Rabinowitz described problems scheduling web-based training on version 16 and the lack of response from Ex Libris. Wilson will escalate the problem and contact higher levels in Ex Libris. See AV16 website for up to date documentation.
Instructions for downloading references in EndNote and ProCite are now on the USMAI website. ITD will put links within Research Port and catalog help to Endnote/ProCite help.
Campuses should expect some ALEPH downtime between Christmas and New Year's. Watch for announcements of those times.
Team has posted minutes and FAQ on USMAI website, http://usmai.umd.edu/TransitionTeam/. The team's next meeting is after CLD today.
Tooey reported that the white paper was well-received by the Academic Affairs Advisory Council and the committee members had a good discussion with the provosts. The Scholarly Communication Committee will work on planning a USMAI-wide event with faculty as intended audience, perhaps taking advantage of Clifford Lynch's involvement as virtual scholar in residence at UMUC. The committee will also meet with CUSF and get them involved. Each director should share and promote the white paper on his or her own campus. HSHSL is working with JHU's Welch library for April event on open access. Watch for announcement from Tooey.
Shields reported that final conference notes just became available. They identified several challenges facing Maryland libraries that they will begin addressing. One item is encouraging libraries to cooperate across type on database licensing and other digital projects, as Maryland Digital Library is trying to do.
Gontrum thanked budget committee for work on the preliminary budget report.
The December 16, 2004 meeting is a full CLD meeting, not an Executive Council meeting as originally planned.
Lowry updated CLD on MDL lobbying efforts. The Maryland Higher Education Act includes funding for Maryland Online, K-12 EdNet, and MDL, with $500,000 for MDL. MHEC and other institutions are actively lobbying, and the lobbying team has met with governor's deputy and chief of staff. Also, the upcoming edition of the Maryland Manual will include an item on Maryland Digital Library.
St. Mary's governance structure is being restructured, and places a librarian as a permanent member of the University Senate. A proposal making librarians full faculty with promotion and tenure is up for approval in early December.
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