| USMAI Consortium of Libraries |
| University System of Maryland and Affiliated Institutions |
Present:
B. Gontrum (UM Law, Chair), K. Kelley (UMUC), S. LaBash (UB), Y. Lev
(TU), C. Lowry (UMCP), J. Phillips (ITD), C. Ruschoff (UMCP), M.J. Tooey
(HSHSL), T. Wilson (ITD), L. Wilt (UMBC), L. Wrubel (ITD, recording)
Via IVN: R. Bradberry (BSU), J. Fischer (SU), D. Gillespie (FSU), K.
Heil (CES), L. Messman (FSU), C. Rabinowitz (SMCM, Vice Chair), T.
Shields (UMES), P. Williams (FSU)
Note: Disruptions in the IVN connection prevented remote attendees from participating fully in the meeting.
Minutes of the November 17, 2005 meeting were approved.
The E-Collections Task Group recommended that if sufficient funds become available later in the year, the consensus agreement of the group was to fund the newspapers package rather than e-journals. Wilt congratulated Day on the successful negotiation of the ACS e-journal package renewal.
ITD changed the date of their report to the first day of each month. The full December 1 report is available online, at http://usmai.umd.edu/statusrep/120105.html.
The Verde contract was considered by campus procurement to be an extension of our ALEPH contract. Upon renegotiation of the Verde costs, USMAI received a discount and and reduced maintenance costs. The server has been set up and the software was installed on 12/15/05. Training is scheduled for the week of Dec. 19th. The implementation will be phased and gradual.
The ERIC II group is planning a forum for January 11 or 12. An announcement will be forthcoming shortly. The group's recommendations may involve proposals for funding records, additional services or information for the catalog. Ruschoff mentioned ONIX records may have similar information.
Lowry reported that UM has been discussing with state library moving UM's participation in Maryland AskUsNow to academic queue. The state library agreed, and we're working with OCLC on accomplishing this. We will provide 25% of our hours to the public queue. At a future meeting, it may be helpful to have Joan Stahl, UM's liaison to the program, visit and provide more details of the service. Wilt requested data on cost-effectiveness and cost-benefit analysis of service. Day has requested Stahl to provide information on the service to be sent to MDL Governance and CLD.
In the email poll, no one selected option 1, and options 2 and 3 each have 7 votes. ITD recommends option 3, which allows ITD to finish the development plan for FY06. Some work on the upgrade would begin in the spring, but would not require the extra disruptive effort of option 2.
In Option 3, ITD would begin the upgrade to version 17 in Fall 2006, with limited ITD testing and no "go live" of version 17. The upgrade to version 17 would be immediately followed by the upgrade to Aleph 18, with a plan to go live in January 2007.
After discussion about the timing of the implementation's impact on fiscal year activities, authorities, Verde, and changes to the OPAC, CLD agreed to upgrade as described in option 3.
Gillespie described the Hagerstown Center, which had been part of FSU for many years, until it was opened up to any campus which wished to offer classes there. Frostburg currently holds the three-year contract for management of site. It has its own director, coordinator, and library. FSU cataloged core reference collections for the site, UB helped, and other institutions teaching classes there made selections. UB, CP, TU, UC, FS are teaching classes there next year, and the library must coordinate and support all classes. Each institution can log into its own site for access to electronic journals.
Shady Grove and Hagerstown are treated the same by USM. The library directors at each sites have similar responsibilities, but have different reporting structure. Frostburg's library does not directly supervise the librarian at the Hagerstown Center, nor is she included in FSU's library faculty. CLD agreed that Hagerstown will continue to be represented by FSU, as Shady Grove is represented by UMCP. CLD encouraged the librarian there to join COIs and attend forums.
Tooey: HSHSL released "Healthy Me at UMB" consumer health-based website on campus, to help campus staff become better aware of the library as a resource available to them. "Maryland Health GoLocal" launches in late January, a partnership with NLM to provide access to local directory information from Medline. HSHSL is extending library hours on Sundays until midnight instead of 8, M-Th open until midnight. Campus legal counsel provided right to limit library use after 8pm to those affiliated with campus and USMAI, beginning Jan 23rd.
Lev: TU also recently extended hours, moved to 24-hours this week, during exams, and have never been empty overnight. Open until 2am Sun-Thu in spring semester. Renovation doubled number of computers in library's information commons, although individual study rather than computer use remains popular.
Gillespie: FSU is gathering statistics on the typical week and will submit them.
Lowry: UM's institutional repository has more than doubled its number of documents since implementation and has 2,400 documents in the repository right now, predominantly dissertations and theses. UM is about to hire a coordinator for DRUM. UMBC is working with graduate school.
There was a brief discussion of content management systems to manage library websites. HSHSL is about to purchase Serena Collage content management system. UM is evaluating two products.
Executive Council discussion will postpone any discussion of procedures manual, and will focus on Lowry and Gontrum planning for presentation to BOR Policy committee at the end of January.
The Exec scheduled for the afternoon is canceled.
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