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Present: R. Bradberry (BSU), B. Day (ITD), J. Ferguson (UMBC), B. Gontrum (UM Law, Chair), E. Hofstetter (TU), K. Kelley (UMUC), S. LaBash (UB), C. Lowry (UMCP), L. Messman (FSU), J. Phillips (ITD), C. Rabinowitz (SMCM), K. Robertson (MSU), D. Spicer (USM), MJ Tooey (UM,B HSHSL), W. Tress (UB Law), L.Wilt (UMBC), L. Wrubel (ITD, recording).
via IVN: A. Bahr (SU), D. Gillespie (FSU), K. Heil (CES), T. Shields (UMES)
Minutes of the November CLD meeting were approved by acclamation.
CLD reviewed membership proposed by the Executive Council. CLD approved the following membership of the ERIC II Task Group: Wilma Bass (HSHSL), Debbie Berlanstein (TU), Betty Day (ITD), Lila Faulkner (UM Law), Mary Gilbert (TU), Ted Kruse (UB), Jean Phillips (ITD), Celia Rabinowitz (SMCM), Linda Seguin (UMBC), Susanna Van Sant (UM), and Marlene Vikor (UM).
Hofstetter presented three new USMAI task group charges, for the Authentication, Authorization, and Security Task Group, the Cataloging Policy Group, and the Authorities Task Group. The Cataloging Policy Groups charge will be amended to include investigation of MeSH.
The Authentication, Authorization, and Security Task Group's charge will be amended to remove the last line referring to communication with other groups. CLD voted to approve the charge. Gontrum will send out a call for applications.
Establishment and charge of the Cataloging Policy Committee was approved. Gontrum will send out a call for applications.
The Resource Sharing group will have an action item for the next meeting.
Group meeting in early January. UMBI will be removed from formula. Addressing rationale for budget? Wilt working on a project to compare our costs with similar academic consortia, such as FCLA. Will report at February CLD meeting.
Phillips reported on v.16 conversion. The OPAC will be down from 12/25 10pm to noon on 12/28. Staff functions will be down from 12/25 until Thursday noon. Phillips encouraged campuses to place notices about downtime on their websites. ITD is investigating ways to warn patrons through catalog. ITD is planning the conversion to minimize downtime. Some issues have still not been addressed by Ex Libris, including acq/serials filtering and limit by location in OPAC. ITD is looking for workarounds. Wilson has escalated issues to Israel, with no response. While PPH functionality is an improvement over v.15, there are still some outstanding issues that hold up requests. There is a need for discussion with Dan Trajman. Lowry and Gontrum will invite him for a visit.
Jessame Ferguson presented the AV16 Task Group's recommendation on the version 16 conversion. The group recommends moving forward on v.16 conversion schedule, in spite of the outstanding issues. They are dismayed by the lack of response from Ex Libris. The group is preparing a report on the conversion work and the impact of restructuring.
Other recent progress includes a successful and cleaned up patron loads for Towson, EDI for HSHSL and ML, and BC testing renewal notices. ITD is also working on a record extract in MARC and Unicode for Prange collection for loading in the ProQuest catalog.
Day reported that Research Port will continue to be live and remotely available through the Aleph conversion. MetaLib revision 3.12 is in progress. USMERC will be making recommendation to CLD on removal of relevancy ranking from Quick Search and Cross Search, a new option in 3.12. A consortia-level decision is necessary, and USMERC will meet on January 10 and make a recommendation to CLD via e-mail.
See FY06 renewals timeline and template distributed by Day via e-mail (12/15/04). Each campus will receive their own template, with data on current FY05 subscriptions. 2005 figures should map to invoices. Each director is asked to return expressions of interest by February 15, by completing every line in the spreadsheet. The spreadsheet includes a number of new databases, because of MDL and USMAI recommendations. Information on January 2006 renewals is also included in the spreadsheet, although no action is needed on those items until August 1, 2005.
Discussion of general increase in subscription cost increases. Directors will check on their faculty's membership on Nature journal editorial boards, in hope of influencing cost inflation.
Wilson reviewed the revised ITD development plan. ITD took campus priorities and feedback on previous drafts and developed a list of key issues. The plan clarifies where there were requests for services that already existed, or other requests that need further investigation.
CLD discussed other potential items for the plan, including privacy issues such as "scrubber" programs (part of privacy-related priorities), concerns about maintenance and the future of the off-site storage management database. Ordering of campuses in patron loads, email notices, and other campus-specific tasks ranked is based on the campus's own placement of the item in their priority list. Campuses will be asked later to submit priorities in a standard format.
CLD moved that the plan for the remainder of FY2005 be accepted as is.
CLD discussed the formation of and Electronic Resources Management Group Task Group. They decided to invite Ex Libris to demo the live Verde system in the future. CLD will delay creation of the ERM task group by six months until July 2005. ITD will write a report for CLD on the Digital Library Foundation's work on model ERM systems.
There is no January CLD meeting. The February meeting will be a meeting of the full CLD, also via IVN, with the primary meeting location at UMBC South Campus.
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