USMAI Consortium of Libraries
University System of Maryland and Affiliated Institutions

Draft Minutes for February 16, 2006

USMAI Executive Council
UMBC South Campus Room 2.017
Thursday February 16, 2006
10:00-12:00pm

Present: B. Day (ITD), B. Gontrum (UM Law, Chair), K. Kelley (UMUC), Y. Lev (TU), C. Lowry (UMCP), J. Phillips (ITD), C. Rabinowitz (SMCM, Vice Chair), C. Ruschoff (UMCP), M.J. Tooey (HS/HSL), T. Wilson (ITD), L. Wilt (UMBC), L. Wrubel (ITD, recording)

Topic 1: USMAI Development Plan - Next Steps

The process of developing FY07 Development Plan started earlier this year. CLD reviewed the February 6, 2006 campus contacts meeting, discussed ideas about increasing the value of the meetings, improving the group's communication, and developing the role of campus contacts. Rabinowitz and Kelley will work on a draft charge and structure for the Campus Contacts.

The FY07 Development Plan will be presented to CLD for approval in May.

Topic 2: Resource Sharing Task Group

RSTG submitted a proposed revised charge to CLD. The extension was granted with revisions to the charge. To populate the circulation subgroup created with the charge, RSTG may send the charge and application form to the COI, with forms to be returned to RSTG. RSTG will submit the slate of candidates to CLD.

Topic 3: E-Reserves Survey - Next Steps

Gontrum will send a message to the COIs about the E-Reserves Survey and a schedule for demonstrations of ALEPH E-reserves to take place after either the April or May CLD meeting. The demonstrations are intended to share information about how individual campuses are using ALEPH course reserves module for e-reserves.

Topic 4: ERIC 2 Task Group

The ERIC 2 Task Group requested a one-year extension to its term. The group has many tasks left: investigating use of URLs and clean up, loading netLibrary records, issues with single vs. multiple records, and working with User Interface Task Group to improve the menu. CLD Exec approved a one-year extension to their term. Chairs Day and Phillips will submit a written, revised charge.

Topic 5: Organization and Procedures Manual

A CLD Exec subgroup is finishing the manual and will post on the Web. Gontrum will organize collecting revisions to the text.

Topic 6: ELUNA Membership Drive

Every institution may now join ELUNA. Membership fee is $250. Some institutions have already begun the process of joining and individual campuses are welcome to submit their own applications. Ruschoff will send message to CLD encouraging other campuses to join.

Topic 7: March Meeting Location

The March 16, 2006 CLD meeting will be at the UMBC Tech Center, with IVN if requested.

Topic 8: Portico

Lowry and Day met with Bruce Heterick and Eileen Fenton of Portico. Portico offers a hosted solution to archiving electronic journals. Lowry will invite Portico to give a demo and presentation to full CLD and key staff in conjunction with a CLD meeting in April or May. Day will investigate potential membership cost; there are consortial discounts.

New business or Announcements:

Lowry and Gontrum met with the Education Policy committee of the Board of Regents, with positive feedback.

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