| USMAI Consortium of Libraries |
| University System of Maryland and Affiliated Institutions |
Present: J. Bush (ITD), B. Day (ITD), B. Gontrum (UM Law, Chair), K. Kelley (UMUC), C. Lowry (UMCP), D. Nolan (TU), J. Phillips (ITD), C. Rabinowitz (SMCM), C. Ruschoff (ITD), M.J. Tooey (HSHSL), L. Wilt (UMBC), L. Wrubel (ITD, recording).
Topic 1: CPC Renewal Request
See email from Gontrum on 11/10/06 with CPC request for renewal. CLD Exec approved making CPC a standing committee, with a review after two years as mandated by the bylaws. They emphasized that CPC should follow through on the item in the charge: "Each member will be assigned to libraries that are not represented on the committee for which they will serve as the contact person on cataloging policy."
The Executive Council will use the application process to add two additional members to the group. Renewal terms of current members should be staggered
to create continuity in membership.
Topic 2: Aleph Version 18 Task Group
CLD Exec reviewed applications received so far. Gontrum will solicit applications from a few additional individuals in order to fill gaps in expertise. The goal is to have five to six members.
Topic 3: Shady Grove Services
The executive director at Shady Grove is interested in talking with CLD about management of library services at Shady Grove. Exec discussed funding and the library services at Shady Grove and other shared sites and differences between services for users at those sites and at their main campuses.
Exec agreed to invite the director at Shady Grove to the February CLD meeting and invite key College Park staff as well, including Desider Vikor and Tanner Wray. The outcome would be information gathering.
Topic 4: ITD Work Plan
Work is continuing on developing the information in the workplan.
Additional features of the work plan website include an overview of big developments for the upcoming year. A document with milestones for major projects has been added. There are checkmarks next to finished projects and a Google search box.
Ruschoff has asked task group chairs to review the work plan and add information or projects as needed. She asked campus contacts to have their campuses review the work plan and report if any already-identified priorities aren't represented. There will be a call, probably in February, for priorities for the next fiscal year. Exec discussed how in the next priority process to allow for informed decision-making about choices that need to be made between allocating resources between projects. UC will share their strategic planning process for IT projects.
Topic 5: Planning for CLD Retreat
Exec began planning for a retreat and is considering dates in late January or early February. Joyce Chestnut will be asked to do a poll to determine the best dates.
Exec discussed funding the retreat from the contingent fund, based on an estimate of final price.
Finalizing the agenda will be a topic for the December CLD meeting. Gontrum, Ruschoff, and Kelley volunteered to work on a preliminary agenda. Goals for the retreat might include revisiting the vision, strategic plan, and bylaws documents and global thinking about topics such as repositories, digital libraries, role of the catalog, and mass storage.
Pending CLD agenda topics:
Security on public computers
Alumni database access
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