USMAI Council of Library Directors,
UMBC Tech Center Campus, 2nd Floor IVN Room
February 21, 2008
Minutes

Present: Alice Bahr (Salisbury), Shelia Bailey (UMES), Richard Bradberry, Barbara Gontrum (UMLaw), MJ Tooey (HSHSL), David Gillespie (Frostburg), Deborah Nolan (Towson), Will Tress (UB Law), Larry Wilt (UMBC), Celia Rabinowitz (St. Mary's), Donald Spicer (USM), Kathy Heil (CEES), Carlen Ruschoff (ITD)

CLD chair, Celia Rabinowitz called the meeting to order. Bahr, Bailey, Gillespie, Spicer, and Heil attended via IVN.

TOPIC 1: Meeting Minutes
Leader: Rabinowitz
Action: Rabinowitz and Ruschoff will review the status of minutes for the CLD meetings and determine which have not yet been approved.

TOPIC 2: Tananbaum Talk Fund Approval
Leader: Rabinowitz
Action: The CLD approved a request for $2750. To be reimbursed to UM Law for the full day Web 2.0 Workshop conducted by Greg Tananbaum held on February 13, 2008.

TOPIC 3: Task and Study Group Plans and Report
Leader: Rabinowitz
Members lauded the reports submitted by Task Groups and the Study Groups. These are all thoughtful and well written. The CLD appreciated the amount of work each group put into their reports. It was noted that recommendations in the reports will affect the work of the Task Groups. CLD accepted the report of the Web Presence Study Group, and the Serial Records Group. The Shady Grove Ad Hoc Working Group report was accepted pending minor revisions. It was agreed that the recommendations in the reports will need further discussion within the CLD Exec and a larger discussion with the full CLD.
Action: Rabinowitz will ask the Shady Grove Ad Hoc Working Group to add the number of courses offered at Shady Grove and to remove one pie chart that represents the Percentage of Library Services Provided in 2006, because it is a composite of incongruous statistics.
Action: ITD will post all three final reports on the USMAI website.

TOPIC 4: CALD Representation and Annual Meeting
Leader: Rabinowitz for LaBash

• LaBash asked Rabinowitz to remind everyone that he will be stepping off of CALD when he retires at the end of this fiscal year. USMAI will need to nominate a new representative to begin service in July 2008.
• The CALD annual meeting is April 11, at UMBC. LaBash encourages CLD members to attend. Topic is Digital Initiatives.
  Action: Rabinowitz will follow-up with CLD to ensure that a new USMAI representative to CLD is identified.

TOPIC 5: ITD Update
Time: 20 minutes
Leaders: Ruschoff
The ILS staff have reviewed the list of new features in v.17 & 18 and determined that these should be implemented without calling for campus votes. Many are completed already. There are four features that will require additional attention. The first is "print redirect" which allows an operator to direct print jobs to different printers. A pilot for this feature is in place at UMBC. Second, Hongyang will be working with UMCP to pilot the open hours management feature which allows Libraries to update their own calendar. Third, Hanson will be working with the UITG on the screen displays associated with the "renew-all" function. And fourth, the ILS Team has invited Dave Wilt to review the documentation on media booking and to draft a white paper that describes the functionality and recommends an implementation strategy. That paper is expected in late March or early April. The version 18 service packs are being installed in test this week. There are a number of important bug fixes in this service pack, as well as the patch that hides the SSN. On the staff front, the search for ILS Manager has begun. Interviews will be scheduled in May. The search committee has suggested that the following individuals be invited to join the candidate for lunch: Bluh, Knott, Miller, Ohler, and Mary Gilbert. If the directors would like to recommend anyone else, please let Ruschoff know. As part of the reorganization, Mike Koklieyev will be moving into the ILS programmer position at 50% time. In March, the position will become full time. Koklieyev is assisting the ILS team with a number of projects, most notably reports.Moving a junior programmer onto the team. The new System Administration Manager, Jennifer Shannon, starts Monday, Feb. 25.
Action: ITD will continue to notify COIs when fixes or new features are implemented.

TOPIC 6: Retreat Agenda
Time: 15 minutes
Leaders: Ruschoff, Tooey, Rabinowitz

The goal is to build upon the discussions CLD had at its last retreat. Karla Hahn and Betsy Humphries will speak on public and open access as well as scholarly communications. They will spend 20-30 minutes talking about the policy from their perspective, including the history of the policy. Hahn and Humphrey's will each be asked to share their respective perspectives on the long term affect of the policy. Other issues the CLD members indicated that they wanted to talk about include: the overall affect of the new policy on digital publications in the Arts and Humanities School at Harvard, the impact of scholarly publishing on the budgets in individual institutions, and what are the implications for Portico, Elsevier and our subscriptions? Any other ideas should be sent to Tooey via e-mail. Start time is 4:00 pm. At Belmont Center.
Action: Tooey will find out if the speakers will have a powerpoint presentation that may be posted to the website following the meeting.

TOPIC 7: Chair's Report
Leader: Rabinowitz

• USMAI Blog. Rabinowitz summarized the results of the survey. Harvey Morrell from UM Law volunteered to help manage the Blog. Anyone else who wants to help should contact Rabinowitz.
• Digital Collections Survey. Responses will be tabulated and sent out as prework for the retreat in March. Rabinowitz thanked Wilt for his comments on the questions and thanked Bahr for sharing the results from CALD survey.
• Reported that the Marketing TG has been inactive for some time. CLD voted to disband Marketing TF Group.

TOPIC 8: Provosts' Meeting Update
Leaders: Tooey
Tooey and Lowry will go to one of the Provosts meetings in the spring. They plan to offer menu of topics to discuss and allow provosts to decide what they want to hear from USMAI. Tooey presented topics to discuss. CLD members added more. The "menu" thus far includes:

• State of consortium, emphasis on what the consortium has done for the campuses of it's members.
• Open access and Scholarly Communication
• Maryland Digital Library
• Cost issues related to journal subscriptions
• Copyright
• Intellectual capital
• Web 2.0 and the consortium: looking to the future

TOPIC 9: New Business

• Spam. Increasing amount of spam forwarded from COI lists.
  Action: Ruschoff will send a note to CLD & CC about what ITD is doing to reduce the spam.
• Upcoming meetings & dates. Linda Durkos is scheduling meetings through 2009. Should the CLD hold more meetings via IVN?
  Action: Rabinowitz will send an e-mail to CLD members listing meeting dates and locations for the 2008-July 2009. She will also ask if the meetings should be held at the UMBC Tech Center so that some members may opt to attend via IVN throughout the year.
• M.J. Tooey reported that she attended the Library Services Advisory Committee of the State Library Resource Center and that the Science Resource Center will again be supported with LSTA funding for all libraries across the state.
• Bradberry announced that BSU's Systems Librarian leaving in Spring.

Information Technology Division College Park, MD 20742-7011
Please send comments and suggestions to ITD's Webmaster.
Content questions should be directed to USMAI Web Admin.