USMAI Executive Council
Thursday, April 19, 2007
9:00 a.m. – 10:00 a.m.
UMBC Kuhn Library 353G

Present: D. Gillespie (FSU), B. Gontrum (Chair, UMLL), C. Lowry (UMCP), D. Nolan (TU), G. Orr (UMUC), C. Rabinowitz (SMCM, Vice–Chair), C. Ruschoff (ITD), M.J. Tooey (HSHSL); L. Wilt (UMBC)

Topic 1: Staffing changes in ITD

Ruschoff described changes taking place in the near future in ITD. Jean Phillips will leave ITD on May 4.

Tonita Smith will report to the UM Libraries Budget Office, not ITD. She will continue to be the contact person for USMAI and libraries should not notice a difference in interactions relating to their accounts.

Paul Hammer who works primarily on digital projects will report to Digital Collections and Research, but continue to work on his USMAI projects over the summer.

Betty Day will join Collection Management May 1. Ruschoff will send a message to the E–Collections Task Group clarifying the change and explaining the reasons. Laura Wrubel will be the point person in ITD for Verde over the summer although Betty will still be involved with the ERM Task Group.

After May 4, the Aleph team will consist of Yalan Qi, Hans Breitenlohner, Dave Kennedy, and Ben Wallberg. A Systems Administrator position will be opened as soon as possible. The new person will manage servers, handle security issues, back–ups, etc.

The next position to be filled will be a web services team leader to coordinate new interfaces for library information systems. The position will require digital library experience.

Topic 2: Aleph Version 18 and ITD procedures

July 13 is the target date for conversion of functions currently in V. 16 to V. 18. A schedule has not yet been developed for implementation of Media Booking.

The group discussed the Rx process. There is a need to clarify the difference between Rxs and items that require development. A drop down menu for common Rx requests would be helpful.

Topic 3: Existing task groups

The group considered a request from RSTG and approved renewal of the task group for a period of three years. The new sunset date for RSTG is December 2010. An extension of the ERIC2 task group to December 2007 was also approved.

Topic 4: New task groups

Gontrum will send a message to CLD asking for suggestions for names of individuals with the pertinent expertise to work on the Statistics task group. The task group that was approved by CLD to consider issues relating to consolidation of existing, legacy serial records will be appointed after V. 18 is in place.

Topic 5: New initiatives from the retreat

This will be discussed at the May meeting of the Executive Council.

Topic 6: Tentative plans for October 18 full day meeting; spring retreat

This will be discussed at the May meeting of the Executive Council.

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