Cataloging Policy Committee (CPC)

Email reflector: USMAITGCPC@umd.edu

Membership directory

USMAI Group Meeting Schedule

Meeting minutes

2009 Workplan

Archived Workplans

Pending Topics

• OCLC duplicate records merge, project scope and draft specs (20071212)

Past Recommendations

• USMAI Cataloging Policy Committee Reports to ERIC TG (5/2004):
  • Single versus Separate
  • Recommendations on SFX in the catalog

About the committee (Updated 09/24/08)

The Cataloging Policy Committee (CPC) was established by the Council of Library Directors in the Dec. 16, 2004 meeting.

Charge

The Committee is charged with recommending priorities and courses of action, and with formulating policies for the functional areas under its purview. Members should also respond to requests from CLD for research, priorities and initiatives and from ITD for feedback or testing. The Committee will also respond to requests for changes to Aleph validation tables, indexes and bibliographic loaders from member libraries and determine if there are system-wide implications. For specific tasks refer to the annual work plan. 

Scope

CPC formulates cataloging policy which affects the consortium. It advises on specification for batch loaded records into consortially developed databases such as the USMAI catalog and ResearchPort and on relevant national and international standards; organizes, documents, and communicates cataloging policy decisions; oversees and coordinates creation of procedural documentation; provides forums for staff to discuss and resolve issues related to cataloging, MARC coding, authority control, metadata and crosswalking between formats; and makes provisions for the training of USMAI library staff responsible for cataloging.

Membership

Membership in CPC will be by application to the CLD chair.  The group should have a minimum of 6-8 members with expertise in the functional areas, i.e. cataloging, serials, and/or acquisitions. Membership should be staggered in order to create continuity.  One member must be from College Park and one member must serve as a liaison to the ERIC2 Task Group.  Overall membership should reflect the diversity of institutions within the USMAI.

Task Groups are encouraged to use a co-chair arrangement and to be sure that there is representation from the task group on any sub-group that is formed.  Sub-groups members may be selected by the task group in consultation with the CLD chair (no applications necessary).  All task groups will have a liaison in ITD who will attend meetings as needed.

Group Reporting and Communication

• Meetings: Meeting dates, agendas, and minutes should be posted on the web site created for the group. Group meetings are open. Guests should contact the group co-chairs in advance to indicate interest in attending.
• Web Site: The task group web site should contain an up-to-date membership list, charge, access to minutes, calendar of meetings, and links to other documents or sites used regularly by the group or of interest to others. Web sites have open access.
• E-Mail List: The email discussion list for the task group is a closed forum for discussing issues, vetting ideas, etc. The CLD recommends that these lists be used for group-only communication.
• COIs: The CLD strongly recommends that the COIs be used to generate discussion of specific issues, solicit feedback, etc.
• Wiki: A wiki can be set up for each task group to facilitate work on documents, provide for public viewing of work in progress, etc.
• Campus Contacts: The Campus Contacts should be the point of contact for responses to surveys. Be sure to include a deadline for response.
• CLD Chair: The co-chairs should communicate with the CLD chair when new members are needed or at any time to report problems or ask for assistance.
• Annual Report: An annual report should be submitted to the CLD chair by January 31 of each year. The report will also be posted on the group web site.
• Work Plan: A work plan for the year should be submitted to the CLD chair by January 31 of each year. The plan will also be posted on the group web site.

Maintained by: Information Technology Division College Park, MD 20742-7011