| USMAI Consortium of Libraries |
| University System of Maryland and Affiliated Institutions |
Present: Wilma Bass, Heidi Hanson, Gordana Ruth, Vicki Sipe, Marlene Vikor and Virginia Williams
Loader specs for Collection Manager have been submitted to ITD. Next steps: test loader in Aleph Test.
Following Meg Del Baglivo’s resignation, Wilma Bass became the new official member of USMAI CPC, rather than just the Authorities Task Group’s liaison. Welcome, Wilma!
Conversations with ITD are in progress regarding new loader proposals (such as NetLibrary, Saint Mary’s Autographics, and Making of Modern Law collection.) Authorities implementation, however, remains ITD’s top priority.
ERIC II (Vikor): Marlene forwarded to CPC the minutes of ERIC’s 2/14 meeting, where ERIC reviewed and prepared responses to feedback received on the SFX implementation. ERIC’s next steps include referral of Syndetics services for eCollections assessment, prep for NetLibrary load, URL cleanup and SFX titles load to catalog. Prioritization of ITD work in these areas will defer to Authorities Implementation. At ERIC’s request and encouragement, Marlene and Laura Wrubel prepared a presentation proposal for ELUNA ’06 reporting on USMAI’s SFX implementation.
In addition, the group touched on the single vs. separate record issue and on the impact of having separate records in the catalog on users. CPC needs to revisit this issue and plan for the possibility of utilizing a single record approach across the system.
An interesting report was brought to the attention of the USMAI ERIC Task Group-- Rethinking How We Provide Bibliographic Services for the University of California (December 2005)--in which a task force of the University of California Libraries recommended, among other things, the adoption of a single bibliographic database with OCLC as the single data store for bibliographic data and citing catalogusmai as example (see http://libraries.universityofcalifornia.edu/sopag/BSTF/Final.pdf).
Authorities (Hanson and Bass): ITD received from LTI the bibs and authority records for the second "specially selected" group, so they are now in possession of all the records for the test. ITD is currently in the process of setting up new ALEPH libraries and loading the records to support testing. The authorized bibs are being loaded into a separate, distinct library from MAI01 in LIVE, so the version returned by LTI can be compared to the "original" version. Each of the categories of authority records—LCAF/LCSH, MeSH, and LC juvenile—will reside in its own Authorities library in ALEPH.
As a starting point, ITD is using the Authorities tables borrowed from Minnesota; no customization or local adaptation has yet been done.
ITD will need to update the test clients (through version check) to allow testers to connect to the new libraries and to set up their log-in permissions to give them access to all the libraries they need to see. As a starting point, these files will presumably be "read only". Eventually ITD will need to configure the permissions more thoroughly to allow for testing of functionality. If all goes well, ITD may have things ready for reviewing before the end of February.
In an effort to reduce the size of the materials types currently available on the pull down menu in the items record in Aleph, CPC is ready to propose that PERUB, NEWSP and PERBD be eliminated; they will be mapped to ISSUE and ISSBD instead, as appropriate. SER will be further considered, as some institutions are not yet ready to eliminate it.
Next steps: inform all COIs of the proposal.
In the next round of material type consolidation, CPC will examine various material types used for microforms and videos.
CPC approved the proposal to make all the values in the tags 029, 260 $c and 898 be valid, so as to avoid manual override. Vicki will forward it to COIs on behalf of CPC.
Originally, the 938 tag was also on the list of above tags. However, CPC decided to defer it until it can investigate the possibility of expanding the validation recommendation to include all 9xx tags.
CPC would like to have an annotated, up to date inventory of all the text tags on their web site. Vicki will work with Wilma and Heidi to get the complete list of these processing tags (e.g. MRG, CONV, CMV, TRA) and they will be discussed at a later time.
In addition, CPC considered either deleting 035 9b tags, or at least not protecting them in overlay and not indexing them. Heidi will investigate the impact of this work on ITD.
The group discussed the duplicate records scope that Marlene had drafted. (Document is available from CPC’s web site.) Next steps: Marlene will request a duplicate record report from ITD. The Law libraries will be asked to identify the records they wish to protect.
Concerns were expressed over staffing vacancies in ITD, which are bound to have impact on CPC's work. The future agendas, at least for the next couple of meetings, will have to be planned with that in mind.
Next meeting is scheduled for March 9, 2006.
Agenda topics:
| USMAI | ITD | Metalib/sfx | Aleph |
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