E-Collections Coordinating Task Group (ECCTG) Meeting Minutes
July 7, 2009
1:00-3:00 p.m.
UMBC Tech Center

Present:  Megan Davis, Stephen Douglas, Mary Gilbert, Sean Henry, Randy Lowe, Angie Ohler, Yalan Qi, Gordana Ruth, Laura Wrubel (recording)

Topic 1: ERM Licensing Tool Implementation
CLD has asked the group to make the database an immediate high priority, focusing on the data entry and access rights language first so that licenses can be entered in as soon as possible. UMCP has a licensing consultant available for a limited time , so most important now is to get the data entry part of the tool available to the consultant so that she can begin data entry as soon as she is able to verify and acquire copies of each current license, and/or  renegotiate each consortial license as needed.

One area for development before implementation is providing check-off boxes for common terms to ensure consistent and more efficient data entry (See screenshots and draft language forwarded by Angie in advance of the meeting).  Angie shared proposed new fields and values for the permissions sections which have been vetted so far with UMCP staff.  While there is some variation from the proposed DLF ERMI specs(e.g. see ILL), the chance of migrating most of the data to a commercial system at a later date is stronger with standard data entry, and of course pending the future development of marketplace systems. The group agreed on the need for standardized language.

The development will need to continue in two stages:  first stage is to focus on getting the data entry side ready for input. The second stage of development will be to further refine the public interface.

ACTION:  The group decided that development for standard data entry could go forward by ITD right now with the proposed language.  Additional input from the task groups regarding tweaking the language for data entry will be collected via email by July 20, followed by a decision from RSTG as the most appropriate stakeholder to advise if further development of the user interface is needed. 

Angie will draft a message concerning feedback needed on the tandardized rights language and forward to the ECCTG group so that each member can send it to their respective task groups for feedback by July 20. Feedback will be collected by each TG representative via email. Each member will forward their group’s feedback back to the ECCTG list.

Megan will take the proposed terms and conditions and streamlined user interface proposal to RSTG for discussion at their July 20 meeting.

UITG will be asked to review the public interface at a future meeting, and will work with RSTG to achieve workable compromises given that the tool is intended to serve primarily public service library staff.

The ECCTG group decided to table a discussion of developing a training program for parsing license agreements for the campuses until a next meeting.   

Topic 2: E-Monograph, E-Journal Collection Development
ECCTG has been charged to do research and submit a plan with recommendations on E-monograph /E-journal Collection Development.  The group is awaiting the specific charge from CLD concerning this item.  In the meantime:

ACTION: Randy will be working on an initial draft of the consortial life cycle for e-journals. Angie will forward the workflow that UMCP is drafting locally.

ACTION: Gordana will have the E-Book Life Cycle document posted on the USMAI site.

Topic 3: Further Work Plan Topics
The group will continue with the two projects identified above for the next six months.  An anticipated report from the ERM TG in January 2010 will lead to further projects for the group.

Topic 4: Work Plan
ACTION: Randy will draft a work plan with the work discussed above and send it out to the group for review.

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