ERIC II Task Group

• Topic 1: Approval of September minutes
  
  Minutes of the September meeting were approved.
  
  
• Topic 2: Online gov docs and service to unaffiliated users
  
  Linda is finalizing the Progress and Plans document to go out to USMAI describing plans for URL cleanup in the catalog.
  
  ERIC discussed categories of URLs beyond those represented in the SFX Knowledgebase, such as gov docs and free web resources. There are considerations for each category, such as the needs of unaffiliated users, and technical options (e.g., selective display of URLs, guest SFX instance) to consider for each category. ERIC will need to work with UITG, CPC, RSTG, E-Collections as these issues are considered.
  
  ERIC reviewed the more detailed draft document on URL cleanup.
  
  ACTION ITEM: Linda will send out a final draft, move the documents to a public area of the wiki site and send out to a message to COIall.
  
  There is a need to discuss collection management decisions that have impact at the consortial level, such as e-book purchases. Should URLs from one campus show up in another campus& s SFX menu?
  
  
• Topic 3: URL deletion update
  
  Wallberg has written a program to delete 856/956s with the URL strings identified by ERIC2. These URLs duplicate links already in the Find It menu. The script has been run in test.
  
  ACTION ITEM: Linda& s message (see above) will also announce plan to delete those URLs from live, and include the list of links. The progress/policy and URL cleanup documents are context for this message to COIall and campus contacts. Questions, concerns, and objections should come through campus contact. There will be a two-week deadline for feedback. Linda will send a separate email to CLD with a link to the documents. ERIC will offer to attend a CLD meeting to share information about our work and progress on our charge.
  
  
• Topic 4: SFX Loader update
  
  The loader subgroup had to cancel its last meeting. They have broken the work out into three pieces:
  
  
  • SFX extract (Dave has done some work on this already, program just needs tweaking. )
    ACTION ITEM: Jean will put this information on the ERIC wiki
    
  • Monthly, SFX extracts from each campus& s instance will be merged and compared to previous month& s. No specs needed.
    
  • Loader subgroup is working on a spec for what constitutes a match between the SFX KB and the catalog. Linda has put something on the wiki on preferred record.
  
  
  In the future, having the SFX KB object id number in the record would allow better linking and matching from the catalog to SFX, reducing the dependency on ISSN, ISBN, or title matching.
  
  ACTION ITEM: The loader subcommittee is scheduling a meeting.
  
  Marlene encouraged ERIC2 members to attend the CPC forum on the single-record approach on Dec 8th, 10:30-12:30 in the Special Events Room in McKeldin.
  
  
• Topic 5: E-Book update
  1. NetLibrary
     
     • ITD is waiting for the UC e-book combined file. It will use the same specs as previous load.
       
     • Next group is the free public netLibrary books. Same loader except don& t load for ML and HS.
       ACTION ITEM: ITD will activate in SFX KB for all participating campuses.
       
     • UC records can be loaded directly to live, but ERIC will let everyone know when this is to occur.
       ACTION ITEM: Jean will send an email to ERIC when the load to live is ready and ERIC will let USMAI know.
     
     There is a need for a process for acquiring and negotiating MARC records for e-books. Discussion is needed between CPC and E-Collections. We don& t have clear procedures or criteria for loading e-book records.
     
     ACTION ITEM: Day (E-Collections chair) and Bass & Vikor (CPC members) will carry this forward.
     
     
  2. Evans e-book records are under discussion and CPC is reviewing a spec.
     
     
  3. Making of Modern Law (MOML) records are ready to be loaded. Specs have been created and approved.
     MOML and Evans are not in the SFX KB.
     
     
  4. ACLS (History e-books): CP is the only campus interested in loading books. Vikor is working on draft specs. Day is checking on rights to records.
     
     
  5. Xrefer- there are several campuses subscribing, at different levels. Xrefer might be a good example for figuring out a process. We need to clarify who subscribes and what MARC records are available for the two collections.
     
     ACTION ITEM: Day will check with Xrefer about their records and whether they&re included in our current license and will update the e-books page on the ERIC wiki.
     
     
  6. Gale Virtual Library: there are 10 books that all schools purchasing any book would get. The rest are only available to the campuses that purchase them.
     
     There are questions about how volatile the collections are and how many include perpetual access. How many are already represented in the catalog, in other formats?
     
     ACTION ITEMS:
     • Day will poll campuses to find out what e-book collections campuses have, in order to prioritize future loads.
       
     • CPC should have a liaison on the E-Collections task group reflector. Wrubel will add Vikor to E-Collections task group reflector.
       
     • Day will share consortial renewal options list of databases with CPC each year.
       
     • Phillips will move the e-books wiki page to the public side so that others can keep up to date on status.
       
     • Day will address email from UB about netLibrary access.
       
       
• Topic 6: CALD/MLA program
  
  Celia shared minutes from CALD describing the joint program with MLA ARLD in March 2007. The content of the presentation may be similar to the presentation that Janet and Laura are planning for CLD.
  
  ACTION ITEM: Wrubel will check with Evander about interest and availability.
  
  ERIC2 briefly discussed the use of statistics to provide feedback on usage.
  
  
  
• Topic 7: MARCIt/Serial Solutions information-gathering.
  
  ACTION ITEM: Day will pursue setting up conference calls with the two vendors to get our questions answered. She will try to schedule one of the conference calls for our next meeting, if possible.
  
  
  
• Topic 8: Review of Action Items for next meeting
  
  Next meeting: Dec 7, 10-noon in room 7121
  
  Will start adding links to minutes from the USMAI group meeting calendar.

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