USMAI Resource Sharing Task Group Meeting

December 9, 2004 Meeting Minutes
Final January 20, 2005

All task group members were present.

The meeting was held at the University of Maryland University College.

The group discussed the October and November minutes and both were approved for posting on the Resource Sharing Task Group Website.

1. USMAI ILL Survey
The group discussed the survey of USMAI libraries. The results on the status of libraries' ILL systems was as follows:

• ILLiad or moving to ILLiad: CP, BC, Towson, HS, UB, UC
• CLIO with plan for migration: FSU, Salisbury, UM Law, St. Mary's
• CLIO with no plan for migration: Eastern Shore, UB Law
• None: Coppin, CES, Morgan [Updated January 13, 2005: Bowie]
• Unknown: Bowie [Updated January 13, 2005: Revised to none]

OCLC's migration away from ILL Microenhancer will take place in May; all institutions must have a plan by then. The group developed options for continuing to use CLIO for those w/o ILLiad or no system:
1. Wait until new upgrade is available, hopefully at a consortial discount. Carol will check with Larry Perkins to get status on CLIO and its level of support for OCLC.
2. Use WorldCat Staff View either as a long-term solution or with a view to ITD possibly hosting ILLiad in the future. (Possibly for smaller institutions, while larger ones would maintain their own implementations -- ITD is looking at options.)
3. Plan migration to ILLiad.
4. Other ILL system in the future such as Aleph ILL. Jean will look into the status of Aleph ILL which might work for smaller institutions.

The group discussed ways to communicate the migration options to the USMAI, especially the institutions with no plan at this time. Discussed holding a USMAI ILL meeting after the MAILL meeting in January. Need to reach undecided or uncertain groups - start conversation on COI list then hold a F2F meeting to bring all together.

The group discussed a proposed vision/recommendation for the long term which would involve using document sharing for electronic delivery among multiple ILLiad instances. If ITD hosts ILLiad for smaller institutions, all could use ILLiad for sharing documents electronically instead of WorldCat Staff View.

The group decided that a short info sheet would be developed for the CLD. Tanner and Jean will collaborate on a draft, and email to the group for review. The document will include: Who has what, the short term options, and longer-term options under investigation. The group will place a survey summary on the website and obtain Bowie data.

2. USMILL list retirement

All members of the USMILL list have been moved to the CIRCRESILL COI list. No objections have been heard from the list. The list will be taken down and Beverly will send out a message to alert the members. Forwarding will be set up for forward mail sent to the old address.

3. CLD status report

Jean will attend CLD meeting, Beverly will try to attend. The status report will include an overview of the charge and mission, discussion of the survey and initial results, and overview of the plan for OCLC transition, ILL options, and plan for possible forum. Beverly will distribute a draft for the group to review.

4. Patron Loader Subgroup

Rolled into new Authentication Group under discussion by Transition Team. Forming a Patron Loader subgroup under this group makes sense and could tap circ expertise -- would be up to Authentication Group, however.

5. RSTG Website

The website is maintained by Jean and will include the charge, directory of members and contact information, resources including links, and documents and reports created by the group. Jean will announce in December.

6. Next meeting

The next meeting will be Thursday Jan. 13 from 9-12 at UC. Also scheduled Friday Feb. 4th from 9-12 at Beverly's house in Columbia And March 10 at UC.

Topics to be discussed include: Faculty recall, communication issues, union listing, CirculationReserveILL priorities for USMAI (based on Development Plan), and Circ agreements (Feb.).

Action Items

1. Next meeting 1/13: our top priority will be planning for the January 27 USMAI meeting, after the MAILL meeting.
2. Carol will call Larry Perkins about CLIO's status with the OCLC migration.
3. Carol will talk to Jamal at Bowie to get the ILL survey data for Bowie.
4. Carol will collate the ILL survey with the Bowie data and have Jean post a draft to the RSTG website.
5. Jean/ITD will talk to OCLC about ILLiad purchase options: separate installations/on ITD, ILLiad server/as branches on ITD, ILLiad server.
6. Jean and Tanner will draft short-term OCLC migration options and who has what now.
7. Carol will call all USMAI ILL departments, except the 6 ILLiad sites, to encourage them to attend the January 27 meeting.
8. Jean will bring up the RSTG website on December 16 and announce via COI All.
9. Bev will draft report of our progress to CLD.
10. Bev will transition from USMILL list to COI list.

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