USMAI Resource Sharing Task Group Meeting

January 13, 2005 — UMUC
MINUTES

Present: Jamie Bush (ITD), Beverly Gresehover, Gretchen Hanson (ITD), Stephen Miller, Sharon Payne, Jean Phillips, Carol Vaeth, Tanner Wray

1. Minutes from the 12/9/04 meeting were approved.
   
   Action Items from 12/9/04 Meeting:
   
   
   1. Carol to lead the discussion at the January 27 USMAI ILL meeting, immediately following the MAILL meeting. The meetings will be held at the Howard County Public Library. She called all USMAI ILL Departments to encourage attendance.
   2. Carol has corresponded with Larry Perkins from Clio. The new version should be available in early Spring.
   3. Carol received Bowie's responses to the ILL survey. She will send out a revised copy. Jean will post to our web page.
   4. Jean will talk with OCLC about ILLiad purchase options. Jamie and Gretchen will be involved in the discussion.
   5. Bev has transitioned all members from the USMILL list to the COI list.
      
      
2. Discussed the agenda for MAILL meeting on January 27. We plan to have an informal discussion among members. Carol will give the introduction, a brief overview of the Resource Sharing Task Group, discuss World Cat Resource Sharing and Clio. Tanner will cover web resources and Ariel 4.0. Jean plans to discuss future possibilities with ILLiad. Time will be spent at the end of our discussions for questions/answers.
3. Our status report was given at the last CLD meeting (12/16/04). We need clarification on what other items we will be responsible for. We need to meet with the Transition Team. Other sub–groups may be formed in the future. Do reserves need their own group? If there is a WebCT or Blackboard sub–group, do Reserves belong with them?
   Beverly will contact Ellie Hofstetter, Chairman of the Transition Team, for review and clarification of our charge. We may be able to make a Phase I and Phase II of our group. The Transition Team meets again on 2/17/05.
4. Faculty Recalls — This topic was brought up at the first Resource Sharing Group meeting in October 2004 and tabled for a later date. The issue is when an item is recalled from a faculty member immediately after checking a book out. We discussed the current agreement and we are recommending no change in the consortial recall agreements. The RSTG recommends that any further discussion should be discussed at the CLD level. Jean suggested a local solution of making the copy "non–holdable" by changing the item processing status. Other options include buying a second copy or offerering to get a copy through interlibrary loan. Jean said that in the future, Aleph may be able to produce a report of these items so we can see how often this is occurring. Studies by ARL indicate that the cost of PPH = $3 – $4 per transaction, ILL = $25 – $30 per transaction and Purchase of Book = Priceless (limitless use).
5. Odyssey Training — Tanner explained Odyssey to us: If the borrowing library likes the scanning of another library, they can flag that school and the article is sent directly to the patron with no staff involvement. All schools participating in ILLiad could go to one site for training, for one fee of $150. Tanner will discuss Odyssey at the MAILL meeting on January 27. Tanner would like to add some CIRLA libraries to the Odyssey plan. Beverly has questions about invoicing non–USMAI libraries that she would like to review in Odyssey, as well as a timeline for when Odyssey could be implemented at her library.
6. Circ/Reserve/ILL Priorities based on development plan — If Resource Sharing is the only group the covers Circulation, Reserves need to stay with us. We probably need a Reserves representative on our group.

• Discuss what we will present to the Transition Team
• Discuss LIMS III Circulation Agreements. Beverly brought copies to our meeting. Also available at
  http://www.itd.umd.edu/LIMS3/CIRC/Documentation/circrules.htm
• Update on Odyssey — Tanner will present a timetable from all six USMAI ILLiad sites to implement Odyssey, look into when ITD could bring up Odyssey for College Park and talk with the CIRLA libraries he is interested in including.

Next Meeting: Friday, February 4 at Beverly's home in Columbia

(Revised 2/8/05)

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