USMAI Resource Sharing Task Group

February 4, 2005 Meeting
MINUTES

Present: Beverly Gresehover (chair), Stephen Miller, Sharon Payne, Jean Phillips, Carol Vaeth, Tanner Wray (notetaker)

1. January 13th minutes were approved, with edits.
   
   Jean will draft more detailed notes about how faculty recalls function for insertion into these February 4th minutes. Current recall agreement is that all patron groups can have an item recalled from them, with a 14 day due date. RSTG reaffirmed that all patrons should get the same treatment when it comes to recalls and this is the basis of consortial agreements.
2. Action Items from January 13th, 2005 Meeting
   
   Bev will email Ellie Hofstetter about RSTG meeting with the Transition Team – done.
   Jean will bring up the group's web page – done!
   Jean will determine who from ITD should talk to OCLC about ILLiad consortial pricing.
   Tanner will talk to Tony Melvyn about ILLiad consortial pricing at ALA.
   RSTG will meet with USMAI ILL staffers after the MAILL meeting on 1/27 – done!
   Sharon will send our recommendations regarding faculty recalls to her Dean.
   Tanner will do some legwork regarding Odyssey for USMAI ILLiad libraries/and others and report back on 2/4.
3. USMAI ILL Meeting on 1/27/04 — Next Steps
   
   Jean will write to Paula Asch to get ILLiad pricing
   
   "How to Link from OCLC Products to Catalogs" Jean will work with Betty Day to develop instructions for WorldCat Resource Sharing — link to catalog, etc. Email will then be sent to Campus Contacts (cc: COIcircresill and USMERC) to ask them to work with ILL staff on each campus to get this up and functioning. Instructions would also be posted to appropriate USMAI web pages.
   List of ILLiad contacts at USMAI sites is needed.
   Campuses can submit ILLiad LDAP authentication support requests to ITD via AlephRX, selecting 'other' as functional area.
   ITD is working on getting Z39.50 searching in ILLiad working against the catalog. Tanner will submit an AlephRX to request support (see #580).
   The Aleph ILL module needs to be evaluated. RSTG will put out a call to the COIcircresill to see if anyone is willing to help evaluate the functionality. Tanner will post a question to the NAAUG list to see if the Aleph ILL module is in use anywhere. Jean will send Aleph ILL documentation to the RSTG.
   RSTG needs to re–craft migration options report to clearly say that the consortial ILLiad option will not be available to USMAI by May 1. Report should go to CLD, Transition Team, Campus Contacts and COIcircresill and may include:
   
   1. Options presented to USMAI ILL staff
   2. What campuses attended 1/27/04 meeting
   3. "What was said at the meeting"
      1. We need a common ILL platform within the consortium
      2. A common platform will help us meet the Director's past requests for statistics
      3. There should not be inequality between campuses
      4. Odyssey will cut a half day off delivery of articles — desktop and unmediated
   4. An indication that the RSTG feels they are done with this task (assisting consortium with demise of various OCLC ILL systems).
   Tanner and Jean will take a crack at drafting this document.
   The RSTG should develop a 'philosophical statement' including concepts like: If multiple ILL platforms, lots of overhead (i.e. programmer time) is needed to manage ILL services, and interoperability problems will be larger. Stephen and Carol will work on draft philosophical statement. Tanner will send UW philosophical statement documents to RSTG.
   
4. Meeting with the Transition Team on February 17th
   Review Bev's 12/16/04 Status Report with Transition Team.
   Do an update since the 12/16/04 Status Report
   Get clarification on charge — Reserves included?
   Longer timeline? We sunset in March 2005. Recommend that we continue at least 6 months.
   
   1. Consistent ILL platform
   2. Document common USMAI circ practices
   3. Look at if PPH load balancing meets USMAI needs
   4. PPH and other stats
   5. Patron privacy
   6. Offsite storage (UMBC coming on board)
   7. "I Want It" and ERIC II looking at 'services' menu
   8. Presentation of library services within WebCT and other course management software (Gretchen Hanson is working on this)
   9. If desired, provide USMAI leadership in getting e–reserves up across USMAI — Aleph issues, authentication issues, reports, CCC interface. Working on reserves would possibly require additional RSTG member.
      What else does the Transition Team want us to do?
   RSTG members who will be at Transition Team meeting: Tanner, Carol, Stephen, Jean.
   
   4 documents to take to meeting:
   
   1. 12/16/04 Status Report
   2. Status Report on Activity since 12/16/04
   3. Documents that we have developed
   4. Talking points
5. Odyssey
   
   There is interest in getting the Odyssey training for the 6 USMAI campuses that have ILLiad. HSL can pay the $150 training fee.
   Tanner will coordinate with Kay Kazinski at HSL to get a room and get this scheduled.
   Before training sites need to configure Odyssey with Atlas support. The group will be trained (April). The group will test for a week. The group will come together again to discuss/resolve problems.
6. Next Meeting: March 10th
   
   Debrief on Transition Team meeting
   Review LIMS Circ Agreements
   Union Listing — Jean will report
   Final report on recalls
   Odyssey update
   USM ILL meets after April MAILL meeting? Topic?
   Vision Document

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