-html40/loose.dtd"> USMAI - RSTG Meeting Minutes for March
USMAI Consortium of Libraries
University System of Maryland and Affiliated Institutions

USMAI Resource Sharing Task Group

MARCH 10, 2005 Meeting
MINUTES

Next Note taker: Jean

Minutes approved for Feb 4 meeting. Jean will mount on web site.

Action Items from last meeting
  1. Jean will talk to OCLC re: ILLiad consortial pricing (Paula Asch Palinet)
  2. Jean and Jamie will draft a document explaining the recall function. This will go on the web page with the load-leveling algorithm explained in simple language (smallest to largest)
  3. Jean will forward LDAP information
  4. Only USMAI libraries will attend Odyssey training. Jean will let ITD know time and place.
  6. Tanner will compose a list of ILLiad/Odyssey contacts for each campus (UMCP is currently using Odyssey)
    - Tanner has been forwarding letters from Aleph ILL users for us to assess. Number of sites are attempting unsuccessfully to bring up Aleph ILL
    - we need to put in writing for CLD that after communicating with other customers of Aleph ILL we have determined that it is not worth our effort to pursue it at this time
  7. Jean will followup on Aleph RX 580 re: Z39.50 searching.
  8. Jean will followup on "How to Link from OCLC Products to Catalogs"
Current Agenda RSTG/Transition Team Meeting

Tanner drafted notes from the 2/17/05 meeting. It was determined that Course Reserves is not part of our charge. The Transition Team has charged the RSTG for another year. We are to direct recommendations to CLD and report directly to Barbara Gontrum, our next report due May 12.

ACTION 1 We have been asked to draft a conceptual model and report on the minimum technical requirements for our libraries.

ACTION 2 Sharon will work on updating our charge. Make note that #1 is completed; delete #2; add Conceptual Framework, PPH load balance, minimum equipment, Circ Agreements, and one-year charge (until Feb 2006). Jean will report at CLD meeting- see #5 above-that after communicating with other customers of Aleph ILL we have determined that it is not worth our effort to pursue it at this time

Consortial Platform for Resource Sharing
ACTION 3 We need to draft a recommendation for a consortial ILL platform.

Vision Document (Stephen's draft)
We spent time reviewing the draft and making additions/changes. Need clarity on within and without the Consortium, facilitating the sharing within the consortium and with other lending partners; impact on the patron and impact on the department.

ACTION 4 Stephen will draft the final Vision document and Jean will put it up on an unlinked URL. All will respond with changes. Send to Barbara Gontrum by the end of March.

Letter to USMILL-consortial ILLiad and alternatives (Carol's draft)
We spent time on reviewing the draft and making addition/changes.

ACTION 5 Carol will make corrections and send final draft via email for approval. Letter goes out to usmaicld@umd.edu usmaicc@umd.edu and COIcircresill@itd.edu Subject: ILL DONE

USMILL – next meeting
Find out when next MAILL meeting is and piggy-back again (MAILL meeting is Monday April 25)

ACTION 6 – Carol will send a message to USMILL asking for topics to discuss – ILLiad and any last questions before May 1

NEW DISCUSSION
Patron Privacy and Circ/ILL stats are at issue. Need info on breaking links, system IDs and how to maintain information for statistics while purging patron info.
What stats do Circ people want to maintain? Need to consider that medical and law libraries may have different needs. ITD will be discussing this issue with people in the consortium and will report to RSTG

Action Items for later
  1. Survey COI for the need for PPH balancing
    - ITD will report stats, and then we will consider PPH usage
  2. Review existing CIRC agreements and inquire about any NEW agreements
    - Tanner will ask someone to review the agreements (Paula Langley, Dave Wilt, Celia Rabinowitz) (this is in process)
    - Draft changes for RSTG to review
    - Jamie will check the link to agreements
  3. Review old UMSILL agreements
    - Jean will have them mounted in a word document for review
    - Carol will ask USMILL to update for RSTG
  4. Discuss the Union List issue
  5. Patron Privacy issues
NEXT MEETING TENTATIVE AGENDA
  1. Consortial ILL product: Review ILLiad Pricing-Jean; Review URSA-Jamie (and Tanner?)
  2. Finalize the Vision Document- Stephen; Send to B Gontrum
  3. Finalize Document Describing Aleph Recall Function- Jamie; Mount on web
  4. RSTG Charge Revised/Finalized- Sharon; Mount on web
  5. MAILL meeting- Carol
  6. Determine minimum equipment configuration; Letter to verify equipment at each library- Carol

Carol
3/25/05

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