USMAI Resource Sharing Task Group

April 4, 2005 Meeting
MINUTES

Current Issues Update

• Consortial ILL Product Review
  Illiad Pricing – Jean
  Jean has written to Paula Asch at Palinet for information. Tanner will be included if there is a conference call.
  URSA – Jamie and Tanner
  Jamie relayed information he had about URSA. It is a program written by Dynix for ILL between institutions. There is a consortium of private institutions that includes Univ. of PA, Yale, Cornell, etc. that uses this product, they call the service "Borrow Direct". Jamie thought it was primarily used for books. Questions: does it provide for article delivery? Can it be used to exchange ILL requests with OCLC? Is it going to be supported in the future?
  Action: Tanner will call a contact at Univ. of PA and ask some questions. He will send his info. to the RSTG reflector.
• Vision Document Review – Stephen
  Discussed current draft.
  Action: Stephen and Carol to revise based on comments. Then send to reflector for review.
  Once the finished version has been approved by Task Group members Beverly will forward to the chair of the CLD, Barbara Gontrum. We will attempt to complete this by April 15th.
• Aleph Recall Function Document Review –Jamie
  ITD is preparing a document which explains how the software treats recalls.
  Action: When the first draft is completed Jamie will send it to the reflector for review. Next it will go to the COIcircresill for comment.
• LDAP information–Jean
  ITD is ready to support other Illiad users who want to use the Aleph patron file for authentication.
  Sites who are interested should submit an Aleph Rx.
  Action: Jean will put this info. on the web site.
• Finalized RSTG Charge Review – Sharon
  Reviewed the draft Charge, suggested a few changes, such as moving completed items to the bottom.
  Action: Sharon will make the edits and send to the reflector for final approval.
• USMAI meeting after MAILL meeting – Carol
  Possible agenda for this post MAILL meeting would be: reviewing the vision statement and revised charge with the group, point out that we are working on minimum recommended configurations for ILL, move forward work on recording current ILL agreements within USMAI. Carol handed out an older document with some of this information.
  Action: Jean will get it added to the RSTG website.
  Beverly (?) will decide on final agenda for post–Maill meeting.
• Minimum equipment configuration – Carol
  Discussed the need for ILL minimums. Jean had distributed the email from Tom Wilson with minimums for purchase of new workstations using Aleph. In addition to desktops we may want to include barcode wands, fax machine, scanner and photocopier. Also want to include software minimums, such Ariel 3.4-4.1; Illiad 7.0 (???); Adobe Acrobat 7.0; MS office (for Illiad); Windows 2000 or XP.
  Action:
  Need to identify minimums for ILL hardware: Stephen will find out minimum recommendations for Illiad users, Carol will look at Ariel, Jean will look at original Aleph minimums.
  Once we have the minimums drafted we will send to the COI for comment and then send to the CLD.
• Circulation Agreements Review – Tanner
  Everly Brown and Mark De Jong have agreed to review the existing document on consortial circulation agreements and draft revisions. Tanner said that Jamie Edwards was also willing to work on this issue.
  Action: Tanner (?) will ask this group if they can have something by May 1st, in time for out next meeting.
• Odyssey Training – Tanner
  Everything is scheduled. HSHSL said they may not have Odyssey set up by the first session.
  Action: Tanner will reconfirm with Atlas Systems.
• Z39.50 searching – Jean
  Tanner submitted an Aleph Rx for problems with searching the catalog from Illiad (see Rx#580). ITD is still researching the problems, some need to be resolved by the Illiad support people.
  Action: Jean will poll the COIcircresill for more information on how Illiad users are using this function and what problems they are encountering.

New Business

• Conceptual model draft
  This item is actually the same as the " Vision" draft that is mentioned above.
• Patron Privacy
  ITD has done some research into what information is kept in the Aleph system on patrons. Hans Breitenlohner has written a report. ITD is starting this task by reviewing the Circulation files. Jean will report on progress at the next meeting. Other issues to be addressed concerning patron privacy: Aleph OPAC, ResearchPort, Illiad, etc.
• Circulation/ILL statistics keeping
  Circ: ITD produced a report on intercampus borrowing, called " Loan report by Institution" . This report will be run the first of every month, it is available on the web at:
  http://www.itd.umd.edu/LIMS3/REPORTS/index.html
  It was based on the CARL report, which was a snapshot of items that are currently charged.
  Action: the RSTG should review the report in our next meeting.
• Union listing – Jean
  No new progress. Paula Asch had suggested we wait until later in the summer to talk about this.
• PPH balancing – COI survey
  [I don't have any notes about a COI survey, does someone else?]
• Next steps – The Action items are listed under each item.
• Future meeting dates
  May 5th, 9-12, UC
  June 13th, 9-12, UC
• Agenda items for May meeting
  Circ agreements – Tanner (?) or Everly, Mark and Jamie Edwards come to next meeting
  Minimum ILL Equipment – Carol, Jean and Stephen
  URSA – Tanner
  Recall info. – Jamie
  Statistics – Jamie and Jean
  Pac display of i.d. – ??
  Brief Odyssey followup – Tanner
  Post– Maill meeting – Beverly
• Minutes takers:
  April: Jean
  May: Beverly
  June: Stephen
  July: Sharon
  August: Tanner
  September: Carol

Submitted by Jean
4/12/05

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