| USMAI Consortium of Libraries |
| University System of Maryland and Affiliated Institutions |
Present: Jamie Bush, Beverly Gresehover, Stephen Miller, Robin Moskal, Sharon Payne, Jean Phillips, Tanner Wray, Carol Vaeth
Old Business
Consortial ILL Product Review
URSA
Tanner spoke to University of Pennsylvania who use URSA for book sharing.
Action Item: He will call University of Pittsburgh to see if they use for article sharing.
Jamie updated us on the Ex Libris ILL product status from the recent International Ex Libris meeting. Current Aleph web ILL doesn't work; new ISO ILL product not yet working well. Aleph version 18 targeted to have a combined web/ISO ILL product, but U.S. not really interested. This would be an add-on product. USMAI probably won't be interested, but RSTG should evaluate when available.
Consortial ILLiad Pricing
AI: Jean, Janie and Tanner have a conference call scheduled for May 6.
Aleph Recall Function
AI: Jamie still working on.
Vision Document
Sent to CLD. According to Transition Team minutes, they directed us to develop a draft conceptual model of resource sharing (our vision) to be delivered to Barbara Gontrum to be discussed at higher level.
AI: Topic for 6/16/05 meeting with CLD.
Discussion about the common ILL/document delivery platform resulted in a committee consensus that all consortial libraries should participate 100% in this effort if supported by the CLD. In order to achieve our visions of consortial unmediated searching, and equal resource sharing platforms for all consortial members, the entire group of USMAI libraries should participate in this effort.
LDAP Aleph patron file authentication
AI: Jamie will check to see if instructions have been posted to the COI list and do so, if needed.
Current sites using this are UB Langsdale and UMCP.
Minimum Equipment/Software Survey
AI: Stephen will edit and reformat and send to RSTG for a final review, and send out to campus contacts to be returned to RSTG in a week. Stephen will collate and distribute by our next meeting in May. AI: Carol will call non-responders.
Noted that the requirements are for new equipment purchases.
Monitor resolution recommendations for new pc's should be added per Jamie. Barcode scanner specs should be recommendations rather than requirements.
Odyssey training – status report
Second session related to setup and went well, per Jamie. Testing that was done was good; some libraries like UMUC attempted to test, but had problems and are working with Stephanie Spires at Atlas to resolve. AI: Tanner will follow up with ILLiad contacts to determine problems, continue testing and get feedback.
AI: Carol will list on COI instructions for electronic delivery to transfer Ariel TIFF files to Odyssey, if not in the Odyssey documentation.
USMILL meeting, post MAILL meeting 4/25/05.
Stephen and Bev attended and reviewed the RSTG's vision statement draft, revised charge, minimum equipment/software recommendations survey, ILL agreements, microenhancer retirement options, and ILLiad Odyssey. Only four people attended in addition to Bev and Stephen; 3 from UMBC and 1 from St. Mary's all of whom are ready for the microenhancer retirement.
Several good questions were asked by Robin Moskal:
Do we plan to open media lending within the consortium?
Do we expect all initiatives reported on to be completed this year?
Should we keep consortial ILL statistics – for quarterly meetings of ILL or CLD?
Robin asked us to inform CLD that ILL staff would like to continue to meet quarterly; desire to meet periodically also expressed by former 3CIRC members. Meeting helps us to stay connected and provides support for new staff members who may need assistance from experienced resource sharing staff in the consortium.
What is the status of Aleph patron placed article requests? Did Jean look into this?
Robin supports a unified form/front-end portal to receive requests for books/articles and route them to either pph or ILL, as appropriate.
RSTG recommends that Robin Moskal put out a call on the COI for volunteers to assist her with drafting ILL agreements. RSTG suggests Charles (UMCP) , Mark de Jong (UMUC), and Cynthia Nyirenda (UMES) as people to work on this.
Z39.50 searching
Rather than posting notes from ILLiad Users' Group meeting in March, we will link to the program broadcast to the COI website. AI: Carol will send the URL to Jamie to link.
AI: Bev will have Vickie Gray test z3950 searching and send Aleph RX with problems.
New Business
OCLC Migration paths survey
RSTG completed this.
AI: Bev will email campus contacts the latest update to end of microenhancer options and one of OCLC's recent emails regarding the May 9 event.
Loan Report by Institution Review
Defer to July. This is part of the statistics discussion. ITD, Lea Messman and Jessamie Ferguson will be meeting on pph and circulation stats and making recommendations to COI and RSTG.
Union Listing
Deferred to August agenda.
PPH Balancing
Postpone survey to COIcircresill to see if rebalancing is needed.
PAC Display of ID
Jamie said this probably relates to what id card/library card is being called in PAC.
AI: Jamie will bring screen shots to our next meeting and RSTG will make recommendation.
Patron Privacy
Postpone. Carol queried the ILLiad list and has some feedback.
AI: Jean will inform us of status when we address this issue.
Circulation Agreements
RSTG reviewed the agreements and comments by Jean and Hans. RSTG thanks the circ agreements subgroup — Everly Brown, Mark deJong, and Jamie Edwards — for their work.
RSTG would like the circ agreements team to work on taking the document to another level by organizing the agreements in two sections:
Conceptual statements that describe fundamental agreements, and
Mechanical statements that are more the do's and don'ts.
RSTG also requests that the subgroup approach the mechanical statements from a more consortial perspective. For example, the Course Reserves statement could read something like "Members of the consortium agree not to put another library's materials on reserve." Jean and Hans' comments should also be considered.
Jamie mentioned that blocks should only be put on global (not local) records.
Statement 4c should read …may be overridden by any location and should only be …
AI: Subgroup will be asked to rework the documents as described and submit a second draft to be reviewed by the RSTG. They will be invited to the July RSTG meeting to discuss the second draft. RSTG members will talk to their respective subgroup members about these next steps.
Next Meetings:
May 23 from 9-Noon at UMUC is first choice.
May 25 from Noon -3 at UMUC is second choice.
Carol will let us know which works for her.
May 23 meeting agenda will be to plan for the June 16 CLD presentation.
The presentation will cover the Consortial ILL Product Recommendation, the Vision document, and the minimum equipment/software survey results.
Bev will draft a brief, bulleted report to send to the CLD prior to the 6/16 meeting on recent accomplishments.
July 7 from 9-Noon at UMUC is first choice.
July 11 from 9-Noon at UMUC is second choice.
The circulation agreements subgroup will be invited to attend the July meeting at 10:30 a.m.
Submitted by Bev Gresehover
Note Takers:
May 5: Bev
May 23: Stephen
June: Sharon
July: Tanner
August: Carol
September: Jean
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