USMAI RSTG Meeting

July 7, 2005 MINUTES

Present: Bev, Carol, Jean, Robin, Stephen, Tanner (note taker) Circ Agreements Discussion Guests: Mark DeJong, Jamie Edwards, Everly Brown

1. June Minutes. June meeting minutes were approved, with changes previously sent to Sharon.
2. Consortial ILLiad Implementation. At the June 16th meeting, CLD passed a motion that CLD fund ILLiad for the eight campuses that do not currently have it. The RSTG will finalize hardware and software needs, confirm pricing, negotiate a training package, communicate the findings with the COI, and proceed with the consortial purchase and shared platform implementation. See the June 16th CLD minutes for more details.
   
   Robin and Tanner updated RSTG on a meeting they had with Dan Specht from Atlas Systems while at ALA. Pricing for ILLiad licensing was clarified in a June 23rd email from Tony Melvyn. Z39.50 issues should be improved in the ILLiad 7.1 release, expected the last quarter of 2005 (We should again offer to provide examples of problems and work with Atlas Systems to solve them.). The ILLiad license permits having a test instance at no additional cost. Server specifications will be delivered to Jean Phillips. A fall/winter implementation should be fine.
   
   A draft implementation timeline was discussed:
   
   July 15th. RSTG meets with USM ILL staff at MAILL meeting
   July. Get firm ILLiad prices; negotiate training model with Atlas Systems.
   August. Establish RSTG ILLiad Implementation Subgroup to develop implementation strategy
   August. ITD buys server.
   September. RSTG ILLiad Implementation Subgroup meets with ILLiad reps. from each campus; server and software installed; USMAI ILLiad Users Group established.
   October. Server and ILLiad configured based on subgroup work.
   November. ITD and ILL staff trained to use ILLiad; ILL staff becomes familiar with ILLiad.
   December/January. 8 campuses go live on ILLiad for ILL lending and borrowing.
   
   
3. Circulation Agreements. The draft circulation agreements document prepared by the RSTG Circulation Agreements Subgroup (DeJong, Edwards and Brown) was reviewed. Next steps:
   
   1. The subgroup will incorporate changes to the document.
   2. The subgroup will send the next draft to the RSTG by August 1st.
   3. On August 11th the RSTG and subgroup will review the draft and make final adjustments.
   4. In early September the subgroup will send draft document to COI for discussion.
   5. The RSTG will convene a September USMAI Circulation meeting. The subgroup and Sharon Payne will facilitate a discussion about the draft circulation agreements. Other meeting topics will be solicited in advance of the meeting.
   6. The subgroup will finalize the circulation agreements, and make recommendations for improvements in policy.
   7. RSTG will review the final agreements and forward the document and any related recommendations to CLD.
4. July 15th USMILL Meeting after MAILL. Agenda was developed:
   
   1. Consortial Interlibrary Loan Platform Proposal to the CLD – Results!
   2. Consortial ILLiad Implementation Plan
   3. Consortial ILLiad Contact Person for each campus
   4. Other RSTG Initiatives:
      1. Interlibrary Loan Agreements
      2. Minimum ILL Equipment Configuration Survey
      3. Circulation Agreements
      4. Circulation Meeting
5. Next RSTG meetings. August 11th, September 7th, October 13th.
   

Note Takers:
August         Carol
September     Jean
October     Steven
November     Robin
December   Sharon

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