USMAI Resource Sharing Task Group

August 11 Minutes

Circulation Meeting

• Tanner has a call in to Jamal at Bowie to schedule the Circulation contacts meeting. Robin will check at UMBC for back-up meeting space and refreshments supply.
  Tentative dates:
        Sept 21 a.m.
        Sept 22 a.m. (CLD mtg)
        Sept 28 a.m.
  
• Bev will ask Barbara about USMAI financing a.m. refreshments or refreshments and lunch.
• Meeting will be scheduled for 9:30-12:30. If lunch is included, it will be 12:30-1:30.
• Bev will facilitate with Sharon as technical back-up
• Invitation will call for 2 representatives from each campus if possible. Carol will handle the RSVPs.
• Invitation will include a link to the current draft Circulation Agreements and a call for concerns and discussion topics to be included on the agenda for the meeting.
• Sharon will make sure the Circ Loan/Fine chart and contact list is up on the Web.
• Our goal is to reach a consensus with the Circulation Agreements and take them to CLD for approval.

AGENDA:

1. Member Introductions - BEV
2. RSTG's role and how it related to circulation - BEV
3. Meeting frequency - BEV
4. SHARON -
   Updated issues-    Loan/fine chart and Contact List
             Ask for any other revisions or any issues that have been lost in the shuffle
             Ask for a volunteer to keep the Web-docs up-to-date
5. Updated Circulation agreements - ALL attendees (Mark for 3.f and 5)
6. NAAUG update - JESSAME (Bev will ask if she will facilitate these issues)
7. No SSN in patron record- 3circ decision is not working - JESSAME (Bev will ask if she will facilitate these issues)
8. Holds- current problems - JAMIE
9. Uniform fines across the USMAI - LEA (Bev will ask if she will facilitate this issue)
10. Virtual I.D. badges at UMUC - STEPHEN

Revised Circulation Agreements

• Mark de Jong joined us for discussion of the latest revision of the Circulation Agreements.
• Discussion revolved around virtual I.D., making sure that some Circ functions actually worked, some grammar and clarification issues.
• Add to #5, ID needed to borrow books
• Mark will check with ITD re: $750 block or number of books and HOLD issues.
• Contributed Discussion Points will be posted/printed separately from the Draft Circ Agreements
• Revision will be ready to mount before the Circ meeting
  (I can provide more specifics if needed)
• EXPANDED discussion of Virtual ID- Stephen will report on the new patron ID at next RSTG meeting September 7

Consortial ILLiad Implementation Plan & Timeline

• All members will review and respond.
• JULY - will ask Jean if a firm price has been reached
• AUGUST - still need to negotiate the training (Jean)
• subgroup will consist of ITD and 3 current users:
• Carol and Robin
• SHARON will ask Debra Harrington is she would like to participate as the third current user
• Carol will ask Jean to assign an ITD Rep and schedule the meeting.
• Subgroup will come up with the implementation strategy and keep up with timeline

2nd International ILLiad Users Group Meeting March 16-17, 2006

Tanner spoke with Atlas about presentation suggestions for the 2006 meeting. USMAI Consortial Implementation was suggested. Tanner asked for volunteers to work with him on a presentation. He is considering either a panel-type presentation or working with Stephen as co-presenters. Tanner will put together an abstract/outline for the presentation submission deadline, which is the end of August and we will work on the details later.

UMES becoming an ILLiad satellite

UMES expressed a desire to become a satellite either next year when this contract runs out or sooner. Atlas seems to think that UMES would do better as a satellite and they are willing to negotiate the contract and fees already paid. Jean will need to address this issue with Atlas as part of the training and pricing negotiations.

USMAI ILL Agreements

Robin is working on this with Sharon Mollock (TU) and Charles Wright (UMCP). Nothing to report yet.

Report for next CLD Meeting

Bev will draft an update report for submission to CLD for their next meeting.

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