USMAI RSTG Meeting

September 7, 2005 MINUTES

Present: Bev, Carol, Jamie, Jean (note taker), Robin, Sharon, Stephen

1. August Minutes. August meeting minutes were approved.
2. Consortial ILLiad Implementation.

   The timeline presented in the August meeting was discussed and updated. Beverly will send out a new draft. Some items have been completed, some have been postponed. The date for production is March 2006. RSTG members are going to confirm the list of sites who will be live before the final software license is purchased. Currently the list is: Coppin, Morgan, Bowie, St. Mary's, Frostburg and Salisbury. UM Law is going to install their own Illiad. UMES may interested in joining the consortium instance when their current contract with Illiad is concluded (March 2006). An RSTG subgroup is being formed to focus on the consortial Illiad implementation. The subgroup includes Carol Vaeth (chair), Robin Moskal and Deborah Harrington (SU). ITD will create an Illiad reflector which will include the RSTG and Illiad contacts. Jean needs to send out updated Illiad licensing prices.

   A draft implementation timeline was discussed:
   
   July 15th. RSTG meets with USM ILL staff at MAILL meeting
   July. Get firm ILLiad prices; negotiate training model with Atlas Systems.
   August. Establish RSTG ILLiad Implementation Subgroup to develop implementation strategy
   August. ITD buys server.
   September. RSTG ILLiad Implementation Subgroup meets with ILLiad reps. from each campus; server and software installed; USMAI ILLiad Users Group established.
   October. Server and ILLiad configured based on subgroup work.
   November. ITD and ILL staff trained to use ILLiad; ILL staff becomes familiar with ILLiad.
   December/January. 8 campuses go live on ILLiad for ILL lending and borrowing.
   
   
3. Circulation Meeting Planning

   Bev and Sharon will be facilitating. Reviewed agenda. Carol will follow up with campuses we haven't heard from yet. Jean work with Joyce on refreshments. We will have an easel to record "parking lot" issues. Carol will be timekeeper. Robin will be notetaker. Jean will be flip chart recorder. Bev will review the charge for the RSTG.

4. ILL Agreements

   Subgroup met, continuing to work on draft.

5. PPH Balancing - COI survey

   Jamie and Jean will bring list of PPH outstanding issues to the COI meeting. Will decide next steps after that meeting.

6. Future Work for RSTG

   Discussion of next areas for RSTG to work in. Decided in the next meeting to: review the current draft of the ITD workplan; look at best practices for the COI community; ill agreements; followup from CIRC COI meeting; consortial ILL implementation update.

7. Next RSTG meeting. October 13th.
   

Note Takers:
August         Carol
September     Jean
October     Steven
November     Robin
December   Sharon

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