USMAI RSTG Meeting

October 13, 2005 MINUTES

Present: Robin Moskal, Carol Vaeth, Tanner Wray, Jean Phillips, Stephen Miller, Sharon Payne, Beverly Gresehover, Jamie Bush

1. Reviewed minutes from September 21st Circulation Meeting. Robin will compile the changes and send to Beverly to place on the COI on Monday Oct. 17.
2. Jean will complete the September RSTG meeting minutes and send them out to the group.
3. Beverly will report on RSTG at CLD's 10/20 meeting and provide input from RSTG on the USMAI development plan. The executive council indicates that RSTG should not be a standing committee, and the group will sunset in February 2006.
4. Reviewed FY06 USMAI Development Plan for items relevant to resource sharing (Draft version distributed October 11, 2005).
   
   Developed the following breakdown of roles for the RSTG to assign to projects that have a resource sharing component:
   
   
   1. = Coordinate: Oversee process, advocate for projects, and track their progress to ensure completion (both projects in process and those in which the coordinator is to be determined but that the RSTG feels would be under its purview)
   2. = Serve as Resource: The RSTG would be available as a resource to the group who is doing the work on the project, and the RSTG feels that the project has some connection to resource sharing.
   3. = Questions on RSTG Involvement: Possibly some connection to resource sharing; the RSTG is unsure of its involvement.
   
   Review of projects:
   

   RSTG Role	Project
   2	Data warehouse - ITD will need input from users on circulation reports
   2	Cross functional proxies - Has circulation component that will need coordination/input
   2	Dealing with accompanying materials/boundwiths
   1	Documenting common circulation practices
   2	Messages in OPAC/RP/FindIT - circulation/ILL impacts possible
   1	Consortial ILL - RSTG-sponsored project
   3	Training needs
   3	Google scholar - possible ILL impact
   1	Patron purge - Group needed to develop specifications
   1	Patron privacy - Group needed to develop specifications [RSTG suggests that work on SSN legal issues and usage and display of SSNs in systems be included here]
   1	Circulation stats by IP address
   1	Balance program for PPH - Group needed for input on specifications
   3	Aleph Reserves/E-reserves
   2	Barcode validation
   2	OCLC duplicate records merge - effects on PPH
   1	Automated patron load (for all campuses)
   2	Syncing of Aleph and OCLC holdings (additional issue)
   2	Aleph email notices/bursar extracts/patron loads (for all campuses)

   
   
5. Discussed list of ongoing circulation discussion topics - Ideas raised from circulation agreements work, COI list, and circulation meeting. Add an explanatory paragraph at top of document. Developing and keeping this list relates to the following task in RSTG's charge: "considering and making recommendations to the CLD regarding other resource sharing issues relating to the consortium that arise during the term of appointment of the task group."
6. Discussion of and planning for ILLiad meeting to be held on November 2nd - developed agenda, discussion points, list of handouts. Jean will update the implementation timelines with revised schedule and items completed; Carol will update meeting agenda and send to RSTG.
7. Meeting schedule - 4 more meetings until group sunset date in February. All will be held at the UMBC Technology Center:
   

   Nov.16 	1-4
   Dec.8  	1-4
   Jan.9  	9-12
   Feb.9  	9-1

8. Items held for future meetings:
   
   • Communication via Circresill COI - Jamie's input from other listservs; who should weigh in on issues?
   • Consortial ILLiad implementation subgroup meeting: Status report and next steps, agenda review, timeline review
   • ILL Agreements
   • Prioritizing remaining issues for RSTG to focus on until sunset date of February 17, 2006

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