USMAI RSTG Meeting

November 16, 2005 MINUTES

Present:Beverly Gresehover (Chair), Robin Moskal, Sharon Payne, Jean Phillips, Carol Vaeth, Tanner Wray
Not Present: Jamie Bush, Stephen Miller

1. October Minutes.  October meeting minutes were approved.
2. Consortial Circ Agreements
   Beverly and Everly Brown met with CLD about the Agreements and got their comments. Beverly distributed the revised version to RSTG for review. Beverly will send to CLD two slight changes: 2G – OSHA standard is 50 lbs., but RSTG recommends up to 30 lbs., 5B. - add sentence “Contact the owning library for permission as needed.” Beverly will send the final Circ Agreements to the COI and Campus Contacts on 12/2/05 after final ok by CLD.
   
3. RSTG Website
   Jean will put ILLiad timeline and plan up on the website as well as the list of parked documents, review of priorities, and the Circulation Agreements.
   
4. Sunsetting Issues
   

   At the upcoming CLD meeting Jean will talk about the parked issues, projects and circulation issues. She will remind CLD that RSTG will be sunsetting at the end of February and so will concentrate on projects we can finish by that time.

   • Consortial ILLiad implementation – in process, 1st phase March, 2nd phase after sunsetting
   • Recommunicate Circulation Agreements – December 2005
   • ILLiad implementation – March 2006
   • ILL Agreements – part of charge
   • E-reserves survey – CLD wants finished by Jan. 2006
   • COI communication – Barbara Gontrum assigned this to RSTG
   • OCLC International ILLiad Conference panel presentation – March 2006
   • Minimal equipment needs for ILLiad implementation – completed
   • Issues addressed in the RSTG Charge and Vision

   RSTG will prioritize the remaining issues and work on them until the sunset date. If RSTG is asked to renew again for another few months its unclear how many members will continue. A longer renewal would provide time to work on projects without constantly reprioritizing what can be done before the next sunset. Both the ILLiad and the Odyssey installations fall outside the sunset date.

   The priorities will be:
   

   • Odyssey,
   • parked issues
   • development plan projects related to resource sharing.
   
   
5. E-reserves survey – CLD asked RSTG to survey USMAI folks about their use of E-reserves. The survey will go out 12/2/05 and should be completed by 12/9/05. Survey results will be forwarded to Barbara Gontrum.
   
6. ILLiad
   
   • Sharon Mollock (TSU) and Solomon Sarang (UMCP) will be invited to join the ILLiad implementation subcommittee. They both are current ILLiad users. Carol will invite them.
   • The ILLiad Meeting on 11/2/05 went well, with lots of interest; we need to remember to keep the timeline current.
   • Jamie set up a listserv, ILUG, which will be populated by attendees of the meeting, but others can be added by contacting Jamie. He will notify the campus contacts.
   • The license will be signed soon and the server is being configured.
   • A date for group training, any time after January 25, 2006, will be suggested to Atlas.
   
   
7. The ILL agreements draft was discussed and suggestions made. The revised draft will be forwarded back to RSTG for comment.
8. International ILLiad Conference
   
   • Beverly and Jamie will be funded to attend by CLD.
   • Conference panel participants will stay after this meeting to discuss the presentation.

Next RSTG meeting will be Dec.8 at the UMBC Tech Center, 1-4. Panel meeting will be from 4-5. (come for lunch 12-1)

Note Takers:
December   Sharon


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