RSTG Meeting 10/30/06

D R A F T

 

Present: Jamie Bush, Beverly Gresehover, Paula Langley, Stephen Miller, Robin Moskal, Sharon Payne, Carol Vaeth, Tanner Wray

 

The September 25 minutes were approved with minor changes. Carol will send out the corrected version.

 

1. Jamie will contact Dr. Bradbury at Bowie about their ILLiad implementation.

 

2. Circulation Subgroup Update – The subgroup met on 10/10/06. They discussed: (a) the next phase of patron purge, (b) offline circulation transactions and (c) the proposal for common due dates.

 

§             Patron purge – The next phase may include patron records that have expired but have cash transactions. Jamie will check into running a sample report for expired patrons with minimum fines owed (1-2 schools). After some discussion, we decided that each campus should check with their billing representative for their current practice of issuing credits for the return of lost books.

§             Offline circulation transactions – In order to test the functionality of these transactions, a stand-alone installation of Aleph is needed. It was suggested that Circulation sub-group members test and bring feedback to their next meeting. This will be discussed further at the next Circulation sub-group meeting.

§             Common due date proposal – The new proposal for a common due date was sent out 10/20/06. The proposal says that each institution will maintain their current policy for their local faculty/staff but use a different policy for global borrowers. The suggestion is a 6-month loan for global borrowers, April 1/October 1 or May 1/December 1.

3. ILLiad Update – Robin and Carol visited CEES as a follow-up. Coppin, Morgan and Bowie are schedule for ILLiad implementation.

 

4. Report of Task Group Chairs meeting – Communication between the task groups was discussed. Groups seem to have different procedures (when to have agendas ready before meetings, when minutes should be complete following meetings, etc.). Discussion was held concerning the new work plan, including the role of the task groups in relationship to the work plan and the groups’ charge. Version 18 discussion was held. All task groups will be given assignments by the CLD. Some task groups are permanent (CPC), others have a sunset date. Task groups are to submit a progress report 6 months before the end of their term. This will determine whether the group will be extended.

 

 

 

5. Circulation Meeting - Bev will send another email on November 10 to remind staff of the meeting. Jamie will check with Joyce Chestnut for the catering. At the meeting, we plan to discuss load balancing of PPH requests, discuss the possible changes the Version 18 will make to the circulation agreements, distribute current information including Circulation contact staff, fine rates, PPH address information. The meeting is scheduled for Monday, December 4, 2006 at Bowie from 9 am – 2 pm.

 

6. ILL Meeting - Tentative date is Monday, February 19 with February 22 as a backup date. We will work on the agenda for this meeting at the next RSTG meeting on Friday, November 17.

 

7. Shady Grove services – Discussion was held concerning resource sharing issues including ILL, document delivery, PPH. The decision should come from the CLD, not RSTG.

 

8. CPC Members – Laura and Marlene will be invited to our next meeting (11/17/06) to discuss our single record concerns.