USMAI Resource Sharing Task Group
January 8, 2007
Minutes

Present: Jamie Bush, Beverly Gresehover, Paula Langley, Stephen Miller, Robin Moskal, Sharon Payne, Carol Vaeth, Tanner Wray; Guest: Uche Enwesi

1. Stephen, Jamie, and Uche demoed their EDUCAUSE Presentation on implementing ILLiad in a shared environment for RSTG, and solicited suggestions or corrections.
   
   
2. Finalized plans for the USMAI ILL staff meeting scheduled for February 19, 2007 at UMBC, 7th floor. Genie Powell from Atlas has accepted our invitation to attend.
   
   • Bev will send out the invitation to USMAI staff and direct that reservations be made with Carol
   • Robin will bring name tags, markers, supply a flip chart and lunch options
   • Robin and Carol will take care of the a.m. refreshments
   • Carol will bring the sign-in sheet, ILL Contact List for updating, and send the TIPS document via email before the meeting
   • Paula will take minutes at the meeting
   • Robin and Carol will meet to finalize their portion of the agenda
   • 8:45-9:00 Refreshments
     9:00-9:10 Introductions
     RSTG Highlights- Stephen 10 minutes
     Robin and Carol (agenda TBA) 45 minutes
     Topics from COI
     10 minute break
     ITD update (workplan, Shibboleth, implementation update) 45 minutes
     LUNCH- 45 minutes
     Atlas Systems- Genie Powell-V.7.2 update 60 minutes
     Round Robin, questions and answers, Tips, etc 60 minutes
     
     
3. ITD Workplan was reviewed for issues that are under RSTG's purview.
   Circ Stats Report:
   
   • produce circ stats by IP address- location and owner
   • need to know what specific stat reports are needed (will look at ACRL and NCES survey questions)
     
     
   In-house Use Circ Reports:
   
   • CP SM HSL are in production or development with the book and journal use survey, where barcodes are scanned when being reshelved</li>
   • Jamie will provide RSTG with a link to the NAAUG presentation that describes the process that CP is using
     
     
   ILLiad:
   
   • update the ILLiad timeline and implementation status pages
   • Jamie will look at redesigning the page somewhat to have PowerPoint presentations accessible from the same point
     
     
   Circ E-mail Notices- Aleph:
   
   • campuses must request implementation of email notices and specify which letters
   • RSTG will look at functions that are not available and prioritize needs (i.e. Hold Notices Name Sort)
     
     
   Patron Loader Automation:
   
   • AGENDA ITEM FOR NEXT RSTG MEETING (2/14)
     
     
   Patron Purge/Patron Privacy:
   
   • ADD "Patron Privacy" to the page, for Circ and ILLiad
   • ADD next steps to the plan; elimination of or hiding SSN's (ask Ex Libris if this can be implemented in v.18)
   • Bursar Extract needs to be updated on the work plan
     
     
   Aleph V. 18:
   
   • AGENDA ITEM FOR NEXT MEETING
   • Task groups will be asked to take part in testing
   • will ask for a preview of Materials Booking process
   • add a visual indication of items completed, e.g. DEVELOPMENT MILESTONES
     
     
4. Circ Subgroup Update: Fixed due date survey responses lean toward the May/December due dates scenario
   
   • Paula will contact 3 libraries that have not responded (Morgan, Coppin, Frostburg)
   • CP would like to keep the 1 year loan period for faculty, and will comply with the May/December due dates (just skip forward to the next due date closest to the 1 year loan; Jamie said this is doable)
   • Determined that with the 6 month loan period, there is a 2-9 month actual loan period depending on when the item is checked out; with the 1 year loan period, the actual loan period is 7-14 months.
   • AGENDA ITEM FOR NEXT MEETING- make plans for implementation of the fixed due dates Please look at and respond to Paula's December 18 email re: Deleted and Overdue In Transit
     
     
5. ILLiad Implementation team and Uche Enwesi will visit Bowie on February 9 to answer questions and clarify implementation needs. (implementation set up for January 31, 8:00 a.m.)
   
   
6. Circ Subgroup is planning a meeting to preview the submissions for a new member to replace Stephen Thorpe. Stephen Miller will send out a reminder of the deadline for submission

AGENDA ITEMS FOR FEBRUARY 14TH
ILL meeting update
ILLiad Implementation update
Fixed Due Date proposal
PDQ Version 18 testing
EDUCAUSE session/ILLiad conference updates
Circ Subgroup update and new member applications
RSTG membership terms

ACTION ITEMS

• Circ Subgroup member reminder
• Bev will draft a comment on the ITD Work Plan issues
• Jamie will update the ILLiad timeline and add PP presentations
• Bev will Draft ILLiad/ILL staff meeting invitation
• NEWSLETTER ITEMS- Report on Circ meeting, ILL conference, EDUCAUSE, ILL staff meeting reminder

Next Meetings:
February 14 Bev Facilitates, Minutes: Sharon
March 5 Minutes: Paula
April 16
May 21

Bev will add next note takers and Robin will check on room reservations.

Submitted by Carol A. Vaeth

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