USMAI Resource Sharing Task Group
Minutes September 17, 2007 - UMBC Technology Center
DRAFT

Present: Everly Brown, Jamie Bush, Beverly Gresehover, Stephen Miller, Robin Moskal, Sharon Payne, Carol Vaeth

The August minutes were approved.

Action items from the August meeting:

• Everly – Will send the RSTG members a corrected version of the Alumni survey. She will also send us a Phase II Patron Purge email.
• Jamie – Will send the updates for the standardized global to Hans so the changes can be made in the Circulation tables.
• Carol – Hasn’t received any response from Mary Alice Robinson at Palinet about the Union Listing.
• Bev – Will send the RSTG’s annual report highlights to the CLD.

Jamie’s action items

• ILLiad next steps – The test environment for ILLiad 7.2 is due September 28. College Park will be installed first.
• Due Date change – The common due dates have been worked on. Everly will send in an Aleph RX for the changes to occur in the Version 18.
• Patron purge – The Circulation subgroup will send the specifications to Jamie for the next phase of patron purge. Specs will be delivered by our October meeting.
• Jamie and Carlen will conduct site meetings with individual campus contacts throughout the Fall semester.

ITD Update
The restructuring in ITD is ongoing. Currently, there are vacancies for a programmer and a systems librarian. Yalan is transitioning from Serials to Cataloging. A Digital Technologies group is also being formed. Jamie reported that a record number of Aleph RX problems were completed in August. He also said that use of the RX pages is on the rise.

Circulation Subgroup Update
Everly reported that the specifications for the next phase of patron purge are currently being worked on. They are also completing the survey for Alumni borrowers. The global due date (faculty & staff) will be set in test on October 1.

ILLiad Update
Robin and Carol will travel to Bowie to assist Tim Clarke with ILLiad. Tim visited UMBC to observe their workflow, etc. Robin spoke with Donald at Morgan. Morgan has not moved into their new building and reported that there are a flew glitches with their ILLiad. The USMAI license renewal is approaching (November). Carlen will address this at the next CLD meeting. The MAILL group has asked Carol, Robin, and Tanner to give their ILLiad presentation at their next meeting, so others can learn more about how ILLiad works.

RSTG Transition Planning
In order for the transition to be smooth, we will make the October meeting mandatory for the new RSTG members. We plan to put together packets which will include information such as the background/history and expectations of the group, our charge, vision, protocol, the communication process using the RSTG listserve, our web page, and annual report. We hope to send as much information electronically as possible.

Circulation Meeting Planning
We chose Monday, December 3, 2007 for our annual Circulation meeting. We plan to have the meeting at UMBC’s Technology Center from 9 am – 1:30 pm. Up to two Circulation staff from each institution will be invited. The tentative agenda is:
Refreshments 9:00-9:30
Member introductions 9:30-9:45
RSTG highlights 9:45-10:00
ITD Update/Workplan 10:00-10:30
Break 10:30-10:45
Circulation Subgroup
Update/Highlights 10:45-11:30
Lunch 11:30-12:15
Round Robin 12:15-1:15
(3-minute report from each institution with a chance to share helpful hints and changes that occurred with Aleph 18, etc.)
Questions, etc. 1:15-1:30
Adjourn 1:30

The Circulation subgroup will provide the refreshments. For the meeting, we will need a timer, a Circulation subgroup member to take minutes, name labels, sign-in sheet, Circulation contacts sheet for members to update, a computer, screen and projector.

ACTION Items:

• Carol will send the final August minutes to Laura Arnhold at ITD.
• Stephen will talk with Celia about reimbursements for food and room rental for the Circulation meeting in December.
• Bev will send out the invitation for the Circulation meeting.
• Everly will send an RX request to change the global due date in the test database.
• Jamie will forward the global due date information to Hans.
• Jamie will follow up on the request from SU concerning DB Access in relation to ILLiad.
• Everly will get the final specifications for the next phase of patron purge.
• Everly will send the survey for alumni borrowers.
• Stephen will create questions/discussion points for the E-Books forum to be held 10/9/07.
• Stephen will send out the invitation for new members to attend our 10/15 meeting.
• Stephen will review our web page and send the changes/updates to Laura at ITD.

AGENDA Items for October's Meeting:

• Welcome to new RSTG members
• Review of responsibilities for new members/transitional steps
• Patron scrubbing specifications
• Final details for Circulation meeting
• EBooks-follow up to forum
• Wiki demo?

November Agenda:
Start planning the ILL meeting

Meetings and Note Takers:
October 15: Brown, UMBC Tech Center
November 12: Moskal, UMBC Tech Center
December 10: Epps, UMBC Tech Center

Submitted by Sharon Payne

Information Technology Division College Park, MD 20742-7011
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