USMAI Resource Sharing Task Group
Minutes November 15, 2007 - UMBC Technology Center

Present: Everly Brown, Jamie Bush, Mark de Jong, Sharon Epps, Stephen Miller, Robin Moskal, Nancy Patterson, Tammy Taylor, Carol Vaeth

Not Present: Beverly Gresehover, Sharon Payne, LaTanya West

1. The October minutes were approved.
   
   
2. Review of October Action items:
   • Everly distributed the finalized Circulation meeting agenda
   • Mark will be time keeper, still need a minute taker for the meeting
   • LaTanya and Jamie will bring laptops for the meeting
   • Stephen will contact LaTanya about forwarding the Circ contact list to RSTG Everly will bring copies to the Circ meeting
   • Carol has passed along MARC record information for OCLC Union listing to Meg Del Baglivo at HS
   • Stephen sent a list of current RSTG members to COIall and the website is correct.
   • Hongyan in ITD will be Jamie’s backup. RSTG will also ask her to serve on the Circ subgroup. The Tech Center is still a good place to meet. If Jamie will be out he’ll send an email alerting everyone. The ILLiad article is on hold for now.
   
   
   
3. Jamie’s Update and Action Items List
   The Circ subgroup and Jamie met to hammer out Phase 2 purge parameters and recommendations. Everly will query CLD about go ahead for phase 2. The 2nd phase will purge patrons with:
   • no transactions after Jan.1, 2002
   • no active loans
   • no holds
   • with charges of $34.99 or less. (not lost book fines)
     
     
   Hans will run a report to meet the specifications for cash. The Circ subgroup will analyze the report and forward to RSTG with comments. RSTG will forward to CLD for approval and possible go ahead for phase 2. Phase 1 will be rerun when phase 2 is run the first time and both will eventually become an annual purge. Jamie reports that there are 9700 patrons in the system that still have loans before 2001. Hans will run a report to discover why they are still in the system. Jamie is working on a test plan for patron scrubbing. A patron privacy SSN patch will be applied to the test soon. The Circ subgroup will review in the test database.
   
   A common faculty due date is in test. Everyone has tested it and it worked. Everly will let RSTG know if there are any issues, otherwise it is ready to go and she will ask for it to go forward. ITD is ready to launch.
   
   ILLiad 7.2 is in test. The USMAI ILLiad client and webpages are upgraded with new functionality for authentication using Shibboleth. Satellite campuses need to look at the test webpages. The new email server needs to be tested so the email notices won’t be implemented yet. Jamie has been able to separate out everyone’s statistics web reports. Status of Work Plan priorities – the webpage has been reorganized with active projects at the top. Included is an implementation path and who needs to work on the project.
   
   ITD is working on the automation of loads in the patron loader. They are continuing to work on loaders for BL,BS,CEES,Coppin,FS,MS,UB. In a survey of campuses re local IDS – BC,CP,ES,HSL,ML,SM,SU,TU,UC currently have patron loaders. CP,HSL,BC are inline for automation. UC has automation now.
   
   The Statistics Task Group met to discuss collection of statistics, and ITD is working on Circulation email notices.
   
   Active Work Plan
   • Metalib 4.0
   • Patron loader
   • Patron privacy
   • Patron privileges and purge
   • Stats
   • ILLiad upgrade
   • Patron notices
     
     
   Jamie will distribute to campus contacts, a list for prioritization, of version 18 features that were not implemented. ITD will create a how-to page for features you can do yourself.
   
   
4. Circulation meeting
   
   • Everly will contact those who haven’t responded and get the count of attendees.
   • She will contact food services at the Tech Center regarding pricing and delivery.
   • RSTG will notify Celia of cost.
   • Everly will also alert the cafeteria there that they may have a large group coming for lunch.
     
     
5. ILLiad Update
   
   • ILLiad - upgrade & further customization
   • ILL meeting - annual
   • ILL courier service
     
     
6. RSTG Charge revision
   Jamie suggests waiting since CLD is creating a charge template for task groups.
   
   
7. RSTG co-chairs decision is needed by the December meeting.
   
   
8. RSTG Workplan
   Should be done by January. After reviewing the Cataloging Policy Committee’s workplan RSTG will adapt it for its own use. The RSTG goals are:
   
   ILL
   • ILLiad
   • ILL meeting
   • ILL courier service *
     
     
   Patron privacy Circulation
   • Aleph
   • PPH review
   • Review parking lot issues
     
     
   Resource Sharing
   • Local Marina
   • Union listing - local holdings records
   • New resource sharing model
   • Worldcat local
     
     
   *Mark reported that he had investigated courier service costs and negotiated a lower delivery rate with UPS that is available system wide. (as of two weeks ago) UMCP Procurement has okayed this agreement. Mark will send out a rate chart to RSTG. Kudos to Mark!
   
   
9. ILL Meeting Planning
   Feb.25, 2008 at the Tech Center. Robin will check on the date and reserve the room for a half day meeting.
   • Refreshments 9-9:30
   • Welcome and introductions 9:30-9:45
   • RSTG highlights 9:45-10:00
   • ITD update 10:00-10:30
   • Break 10:30-10:45
   • ILL update for next year 10:45-11:45 (refresher visits, tips and tricks, needs for training, discussion)
   • End by noon
     
     
   Lunch on your own. Café on the 3rd floor.
   
   
10. OCLC Union Listing
    Carol is waiting to hear from Meg. Carol will write up a list of the reasons why RSTG supports union listing, including future resource sharing. She will include a description of what it is and what it’s used for, and include the specs. The list will be sent to RSTG for review, and then on to Celia.
    
    Accomplishments for 2007 Annual Report
    • EDUCAUSE presentation 2007 by Stephen, Jamie and Uche
    • USMAI ILL All Staff Meeting February, facilitated by RSTG
    • ILLiad Conference presentation – March, by Carol, Robin, Tanner and Jamie
    • ILLiad presentation to MAILL, October, by Carol, Robin and Tanner
    • New UPS pricing structure for USMAI arranged by Mark
      
      
    Action Items for December
    • Need minute taker for Circulation meeting
    • Stephen will contact LaTanya about forwarding the Circ contact list to RSTG. Everly will bring copies to the Circ meeting.
    • RSTG will also ask Hongyan to serve on the Circ subgroup
    • Everly will query CLD about go ahead for phase 2
    • Hans will run a report to meet the specifications for cash. The Circ subgroup will analyze the report and forward to RSTG with comments. RSTG will forward to CLD for approval and possible go ahead for phase 2.
    • The Circ subgroup will review SSN patch the test database.
    • Everly will ask ITD to implement the common faculty due date
    • Satellite campuses need to look at the test webpages – Jamie will notify them?
    • Jamie will distribute to campus contacts, a list for prioritization, of version 18 features that were not implemented.
    • Everly will contact those who haven’t responded and get the count. She will contact food services at the Tech Center regarding pricing and delivery.
    • RSTG co-chairs decision is needed by the December meeting
    • Robin will check on the date and reserve the room for a half day ILL meeting [11/14/07 note - Room is reserved, with a projector]
    • Carol will write up a list of the reasons why RSTG supports union listing, including future resource sharing.
      
      
    Meetings and note takers
    UMBC Tech Center, 9 am – 1 pm. (these dates and times are now set)
    December 10 – Sharon E.
    January 28 – Everly
    February 25 – Nancy UMBC Tech Center, 1-4
    March 24 – Tammy
    
    Minutes submitted by Robin Moskal 11/14/07