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Present: Beverly Gresehover, Paula Langley, Stephen Miller, Robin Moskal, Sharon Payne, Carol Vaeth, Tanner Wray
Not Present: Jamie Bush
The April minutes were approved.
Finalize records retention recommendations – We reviewed the remaining items. Robin will send out the updates. Once complete, Stephen will send a draft to RSTG members. It will then be sent to CLD members via Barbara Gontrum.
RSTG terms of office – As per the CLD, the RSTG has been renewed until December 2010. Bev will email Barbara Gontrum with an update list of RSTG members that will be rotating off. The CLD will then send out a call for new members. New members will serve a 2 year term and will be given the option to re-apply. Robin Moskal and Carol Vaeth will continue to co-chair the ILLiad sub-committee. Current membership will end:
Tanner Wray (CP): May 2007 (last meeting)
Paula Langley (TU): August 2007 (last meeting July)
Beverly Gresehover: December 2007
Sharon Payne (SU): December 2007
Carol Vaeth (UB): December 2007
Jamie Bush (ITD): June 2008
Stephen Miller/co-chair (UC): June 2008
Robin Moskal: June 2008
Two new members will be needed for August 2007 (Paula Langley & Tanner Wray replacements) and three new members in January 2008 (Beverly Gresehover, Sharon Payne and Carol Vaeth).
RSTG Annual Report – Bev will draft an annual report for March 2005 – December 2006. This will be submitted to the CLD. Bev will also send out a list of activities for the calendar year. This will include tasks such as when to review the Circulation and ILL agreements, dates for the annual Circulation and ILL meetings, call for new members to replace those rotating off, etc.
AV 18 Testing – General testing will be from May 14 – June 4. Stephen Miller sent out the testing scenarios including information on how to report problems using the Ale ph V18 RX. Stephen will send a reminder to test and ask for names of the testers at each institution.
After a brief discussion about the short notice given to test V18, when the next version is released, we should notify the CLD for advance notice of our responsibilities.
Circulation Agreements – We discussed the correct steps to follow when global blocks are not honored. The agreements are designed to be guidelines only and we cannot force all institutions to follow. We will discuss this at the annual Circulation meeting.
Mailing Bags for consortium – Carol Vaeth information for several online companies that sell mailing bags:
http://www.postalsupplies.com/bagsracks.htm
http://www.jarrettindustries.com/foams.html
http://www.pluspackaging.com/mailingbags.htm
http://www.custombagit.com/industrial.htm
http://www.charnstrom.com/heavy-duty-mail-bags.php
She will get prices for bulk orders of 100. We discussed a pilot program to test their cost effectiveness. Carol will send a request to UMBC, UMCP, SU, TU and UB for their March 2007 shipping information. The completed charts will include the total number of books and total weight per package. These will be sent back to Carol to compile the results.
Agenda items for June meeting:
Revisit Circulation parking lot issues
Follow up with pricing, etc. of mailing bags
Action items:
Bev – Terms of office for RSTG members
Consquences of Jamie’s absence
RSTG Annual calendar (tasks/events)
Draft change in wording on the help screen for delivering PPH items (UITG will
make the final decision)
Carol – Pilot study for mailing bags
Paula – Send a reminder about following the Circulation agreements
Stephen – Follow up email on V18 testing
Items on hold for Jamie:
Patron scrubbing test plan
ILLiad – next steps
Status of workplan priorities
Status of unresolved Aleph RX’s
Next Meetings:
6/14 : In Room 353G in UMBC’s library
7/25 : UMUC
8/20 : UMBC-Tech Center
9/17 : UMBC-Tech Center
10/15 : UMBC-Tech Center
11/12 : UMBC-Tech Center
12/10 : UMBC-Tech Center
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