USMAI Resource Sharing Task Group
Minutes June 14, 2007 - UMBC
DRAFT

Present: Bev Gresehover, Robin Moskal, Carol A. Vaeth
Not Present: Stephen Miller, Sharon Payne, Paula Langley, Jamie Bush

May Minutes approved with changes.

Action Items from May Agenda

• Membership terms of office for RSTG sent to Barbara Gontrum
• Records retention recommendations sent to CLD
• ILLiad Rx Problems are receiving a response, but not necessarily being resolved
• AV initial testing completed; specific problems are now being tested
• UITG seems amenable to rewording the help screen for delivery of PPH items
• Initial findings for consortium's use of mail bags for inter-campus requests:

After finding that UPS charges $6 per bag and DHL does not accept use of mail bags, it was suggested that we look into FedEx's policy, which Bev will do. Carol contacted Daria Parry of MDSE to ask about their findings and plans for a private courier service and will be speaking with her next week.

RSTG Annual Report
Bev will draft an RSTG Highlights report for CLD for period of March 2006 to December 2006. Plan on an annual calendar year report, next report in January.

ILLiad update and next steps

• Coppin is now up and running
• Morgan and Bowie are still not fully functional. Carol and Robin will look into the status of Morgan moving into their new library and the staffing status at Bowie
• ILLiad 7.2 upgrade for the consortial implementation will need to happen as soon as possible after Aleph version 18 is implemented; includes webpage updating
• Future customization for satellites still on hold

Circulation Due Date Proposal
This proposal submitted by the Circ Subgroup is on HOLD for testing on each campus until after the Aleph version 18 implementation.

Revisiting Parked Topics

RSTG Issues:

1. Unique Identifier to replace SSN -This issue has been referred to CLD.
2. Financial Responsibility assumed by each campus- Not Feasible, delete from list
3. Adding USMAI holdings to OCLC Union List- need to investigate process and cost (Carol)
4. Reduce fines or number of items to trigger Blocks in Aleph- ask Jamie to look at this issue.

Circ Subcommittee Issues:

1. Alumni and special borrowers- is this a functionality or agreement issue? Refer to Jamie
2. Standardized Loan Periods- COMPLETED
3. Standardized Renewal Limits- Circ Subgroup still needs to look at this issue
4. Searching Overdue/In Transit materials- need to move this into Core Circ Agreements and remind Jamie that this report needs to be run semi-annually.
5. Standardization of Remote Re-Charging- Circ Subgroup needs to consider surveying campuses on this issue.
6. PPH of Non-Book Materials- Recommend dropping this issue.

Standardized shipping methods- This issue is being revisited in 2007

Communication between Aleph and Individual Campus Bursars- This issue is beyond venue of RSTG

Next Agenda- Items for July 25 RSTG meeting (UMUC)

• Circulation Subgroup Membership
  • anyone ready to rotate off?
  • Assign tasks through December 2007
  • Need to hear from Barbara concerning the subcommittee Chair
  • Plan the transition, new chair and/or new members
• Discuss results of Parked Topics review with all RSTG members and report to CLD
  • Update the document
  • "RSTG plans to close or be moving towards closure on all original parking lot issues by December 2007."
• RSTG Membership
  • Plan the transition for new and remaining RSTG members
  • Use USMAI E News for placing the call for new members
• Mail Bags and Courier Report
• Union Listing in OCLC findings
• Annual Review Draft

ACTION ITEMS:

• Sharon, change minutes and send to Laura
• Robin will contact Morgan concerning move to new library and ILLiad re-training
• Carol will call Bowie concerning staffing situation and possible re-training
• Bev will send out ILL and Circ Agreements to the Campus Contacts
• Bev will call her Fed-Ex contact re: use of mail bags
• Carol will pursue contact with MSDE (Daria Parry and Irene Padilla) re: state courier service findings
• Carol will call Palinet re: OCLC union listing for the consortium
• Bev will draft an annual RSTG Highlights report to cover March 2005-December 2006
• Bev/Stephen will follow up with Celia on the call for new RSTG members and Circ Subgroup Chair
• JAMIE'S ACTION ITEMS LIST: (running list of issues)
  • Patron scrubbing test plan
  • Status of work plan priorities
  • Status of unresolved Rx's
  • ILLiad next steps- specifically 7.2 upgrade (webpages) and future customizations
  • Parking Lot RSTG topic #4 (is it possible)
  • Parking Lot Circ topic #1 (is it possible)
  • Due Date Change Parameter Testing

Meetings and Note Takers:

July 25: UMUC - Robin
August 20: UMBC Tech Center - Payne
September 17: UMBC Tech Center - Vaeth
October 15: UMBC Tech Center - ?
November 12: UMBC Tech Center - ?
December 10: UMBC Tech Center - ?

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