USMAI Resource Sharing Task Group
Minutes July 25, 2007 - UMBC
DRAFT

Present: Everly Brown, Beverly Gresehover (Chair), Paula Langley, Stephen Miller, Robin Moskal, Sharon Payne, Carol Vaeth
Not Present: Jamie Bush

1. The June minutes were approved.
   
   
2. Welcome to Everly Brown as new member of RSTG and new chair of the Circulation Subcommittee and thank you again to Paula for her service as previous chair and member of RSTG.
   
   
3. Review of June Action items:
   
   • Robin will contact Morgan concerning move to new library and ILLiad retraining
   • Carol will contact new Circulation head at Bowie to discuss further ILLiad training
   • No need for Bev to contact Fed-Ex contact – delivery bags idea now dropped
   • Carol reported that MSDE (Maryland State Dept. of Education) is studying a statewide courier service with UPS. Carol will check with MSDE re their timetable. Stephen will contact Celia to determine if CLD would be interested in participating. UMUC is also investigating a courier service, which, if accepted by UMUC, will also make the low rates available to other USM libraries.
   
   
   
4. Bev will email a list of action items to Jamie to ask for his feedback on priorities and next steps. RSTG asks for the ILLiad 7.2 upgrade to be the top priority. RSTG also is interested in Union Listing and where this fits in the priorities list.
   
   
5. Circulation Subcommittee membership – discussion of rotating off – Everly, as new chair, will ask members if they are interested in rotating off after Dec.2007 or staying on beyond that date. She’ll report back to RSTG. Paula has stepped down from chairing the Subcommittee and as a member of RSTG, but is still interested in remaining on the Subcommittee. Bev will inform Celia, the new CLD chair. Tasks through December are on hold right now. Circ Subcommittee Issues:
   1. Alumni and special borrowers – the Circ subcommittee will survey how USMAI libraries treat these patrons
   2. Record retention continues
   3. Renewals – what are the policies on this? What about remote renewals?
   4. Fixed due dates will be tested in August (phase 2)
   5. Patron purge – ITD is to do this soon during the fall semester. The Circ Subcommittee will survey USMAI libraries with pointed questions to answer CLD’s questions about phase II purge recommendations.
   6. SS3 in Aleph – ITD is working on this on a broader scale – Bev distributed Carlen’s memo to Campus Contacts and Stephen shared comments from 7 campuses along with further conclusions from Carlen. Carlen said that a patch for SSN would be forthcoming.
   
   
   
6. Records retention review – CLD had questions about some of the recommendations. Robin will update the revised Phase II purge recommendations made during this meeting’s discussion.
   
   
7. Carol reported on Union listing in OCLC. She will send out a survey and general announcement to all USMAI libraries. She has gathered information form PALINET regarding batch loading of records and will ask for a cost estimate. An unanswered question is where would union listing fit into ITD priorities list.
   
   
8. Everyone is asked to review the Annual Review highlights and get back to Bev by July 31. The minutes scribe will start a running list of RSTG accomplishments for each RSTG meeting agenda.
   
   

Action items:

• Review annual review highlights
• Bev will email Jamie
• Robin will contact Morgan re ILLiad training
• Robin will amend the purge document
• RSTG will ask the Circ Subcommittee to do the survey
• Carol will check with MSDE re delivery system
investigation.
• Stephen will contact Celia re discussion of same at CLD
• Everly needs to be added to the RSTG listserv and be provided with passwords, etc
• Paula needs to be removed from same
• Everly will talk to Circ Subcommittee members about:
  rotating off
  alumni and special borrowers
• CLD comment on phase II purge
• Everly will inquire about unique identifiers at HSHSL
• Carol will contact PALINET about union listing

Accomplishments for 2008:

• EDUCAUSE presentation, Jan. 2007, Stephen, Jamie, Uche
• ILL Meeting, Feb. 2007, RSTG
• ILLiad Conference presentation, March 2007, Carol, Robin, Tanner, Jamie

Next RSTG meeting will be August 20, 2007 at the UMBC Tech Center, 9 am – 1 pm. Minute taker is Sharon.

Minutes submitted by Robin Moskal
8/3/07

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