USMAI

University System of Maryland and Affiliated Institutions

Checklist For Serial Title Cessations/Cancellations

When a journal subscription ceases or is canceled, take the following steps to ensure that all records, etc. reflect the cessation/cancellation. As you complete each step, write the date and your initials to the left of that step in the appropriate column. Use this checklist in conjunction with the Serial Title Cessation/Cancellation in Aleph procedure.

Title: ___________________________________

Ceased after: ________________ Or, Canceled after: ___________________

PO#: ________________________ Aleph Bib #: _________________________

Date	Initials
		Arrange for refund if appropriate (ColDev: Name)
		Close order record in Aleph acq. (ColDev: TM)
		Delete expected issues if we know we won’t be getting them. (ColDev: Name)
		Close subscription record in Aleph; mark stats sheet for title cessation or cancellation. (ColDev: Name)
		Update HOL with last volume rec’d. Remove “See Availability” note. Delete the 853X if present (Cat: Name)
		Update SERHOLD, PIML, & Ovid; Update Print Journal Use and Serials Solutions spreadsheets (Cat: Name)
		Update records for any online equivalent if need be. (ColDev: Name)
		Bind final print issues; remove label from Current Periodicals shelf and/or notify location (e.g. Ref) about cessation/cancellation. (ColDev: Name)
		Suppress (from OPAC) arrived items in Aleph Items module that aren’t already suppressed. (ColDev: Name)

Ser-TitleCessCancelCklist
rev. 1-12-07 MDB

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