| USMAI Consortium of Libraries |
| University System of Maryland and Affiliated Institutions |
Acquisitions Serials Overnight Reports
Claim Report and Letters for Monograph Orders (acq-12)
File Name: acq-claim-rep
Runs: Monday - Friday
Description: This service enables you to produce a report listing monographs that have not yet arrived and to produce claim letters to be sent to the vendor. The report produces two printouts: one printout will list all orders for which the Batch Claiming checkbox in the Order Form was chosen, while the other printout will list all orders for which the Batch Claiming checkbox was not chosen.
Claim letters may then be sent manually by using the Claim button in the Order List of Administration Record window.
Send List of Orders to a Vendor (acq-14)
File Name: orderlist
Runs: Monday - Friday
Description: This service enables you to send a vendor a letter with a list of orders. All orders whose 'Order Delivery Type' is LI (List) and whose status is RSV (Ready Send to Vendor) will be included in this service. The list will be written in a print file only.
Budget Summary (acq-16)
File Name: budget-summary-mat
Runs: Monday - Friday
Description: This service produces a report that summarizes the budgets that meet selected criteria. The report includes the allocations, transfers, encumbrances, invoices not paid, payments, estimated and actual balance and the maximum over-commitments and over-expenditures set for the budget. The report can also reflect the budget hierarchical structure by activating the fields: Balance by Hierarchy and Expand Budgets in Hierarchy.
Note that when selecting Balance by Hierarchy and/or Expand Budgets in Hierarchy, the filters (e.g Budget Type, Status) are not activated.
Serial Claim Report and Letter
File Name: ser-issue-clm-rpt
Runs: Weekly
Description: Serial claim report program, written by ITD, has the capability of producing report and generating claim letters & updating Aleph. As requested by the Acquisitions/Serial Community, currently only the former is utilized and the latter is a manual process. To produce a report, the program identifies items with certain item process statuses and expected arrival date or issue date, retrieves data and then parses out the appropriate information to each campus' Task Manager.
Two pieces of data determine the inclusion of items on a report: item process statuses, i.e., CL, EX, or NA, and the expected arrival date or the issue date (for items created in version 15). One easy way to identify items that created in version 15 is that the expected arrival date and the issue date are the same. Here is how the calculations are done
The report sorting is by title/ADM doc#/issue date/description.
See USMAI site example: http://usmai.umd.edu/seracq/serials_report1.html
Invoice Approved/not Approved by Status
File Name: approv_n, approv_r, approv_y and approv_p
Runs: By Request
Description: Four reports, approv_n, approv_r, approv_y, and approv_p, are available to be run upon request. The reports can be requested independently. They list out invoices processed during the business day for P status, and invoices with N, R or Y status. These are reports only with no system update.
See USMAI site example:http://usmai.umd.edu/resources/invoice.html
| USMAI | ITD | Metalib/sfx | Aleph |
| © 2005 University System of Maryland and Affiliated Institutions. Privacy policy |