Ongoing Authorities Processing

Description:
Ongoing Authorities Processing
Monthly processing (LTI’s AEX service):
On the second Wednesday of each month at 5:00 am, extract newly added bibliographic records and send to LTI for heading validation. Use the Monthly Extract of Bibliographic Records for Authorities to identify records to send. These records are reloaded into ALEPH within the hour.

LTI ships two files of records each month with changed headings. One contains bibliographic records and the other contains authority records.

Use the following specifications to reload bibliographic records:

• match on ALEPH system number (from 035 alephsys)
• overlay always
• reject no-matches
• protect tags: same as ongoing bib loader
• add 950 stamp AUTH RELOAD with date
• place records in the normal indexing queue

Use the following specifications to load/reload authority records:

• use Ex Libris standard loader
• always overlay

ITD makes the following reports available on the authorities load reports website , for the file names ending in:
-nfichg.acr
-880chg.acr
.acf
.ulh
.out

Semi-annual processing (LTI’s AUP service):
On a semiannual basis, upon notification from LTI, pick-up files of changed authority records and changed bibliographic records from LTI and load into ALEPH.

Use the following specifications to reload bibliographic records:

• match on ALEPH system number (from 035 alephsys)
• remove authority-controlled fields from existing record in USMAI: 100, 110, 111, 130, 240, 490, 600, 610, 611, 630, 650, 651, 700, 710, 711, 730, 800, 810, 811, 830
• load only authority-controlled fields (as listed above) from LTI processed record into existing bibliographic record, protecting everything else
• add 950 stamp AUTH UPDATE with date
• place records in the normal indexing queue

Use the following specifications to load/reload authority records:

• use Ex Libris standard loader
• always overlay
• Do not load records that have no matches in the database

ITD makes the following reports available on the authorities load reports website, for the file names ending in:
-880chg.acr
.lsa
.lsb
.ulh
.chg

For more information:
Library Technologies, Inc. (LTI)

Authority Control Profile for USMAI

USMAI’s LTI Processing FAQ